Finance and Contracts Specialist

SUMMARY: The Finance and Contracts Specialist is responsible for maintaining accurate financial data, processing accounts payable and receivable requests, and other bookkeeping related duties, as well as maintaining accurate financial records and processing monthly billing for various federal contracts and agreements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Processes accounts payable and accounts receivable transactions.
• Reconciles Credit card transactions and payments.
• Prepares bank deposits and scans checks.
• Processes and balances monthly Federal Partner and Agency billings.
• Verifies Nature Shop receipts for deposit and reconciliation in QuickBooks.
• Counts Nature Shop and Paton Center cash for bank deposit.
• Prepares month-end journal entries for review.
• Coordinates with Development and Membership teams for data entry and retrieval.

OTHER RESPONSIBILITIES:

• Special projects at the Direction of the Operations Manager and/or Executive Director.
• Supports TAS events such Southwest Arizona Birding Festival, Membership annual event, and others as requested.

SUPERVISORY RESPONSIBILITY:

This position may occasionally supervise volunteers.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made for those with disabilities.

• Works primarily in an office environment, with one day per week allowable to work remotely, and uses a keyboard, mouse, and other common office equipment.
• This position operates from the Mason Center Location and will require intermittent travel to other TAS locations.
• Ability to speak and hear coworkers.
• Ability to lift and move 10 lbs.
• Ability to lift files, open filing cabinets, and bend or stand as necessary.
• Ability to use hands for manual tasks requiring dexterity.

EDUCATION, EXPERIENCE, AND COMPETENCIES:

Required

• Associate degree in a related field
• 2 years of bookkeeping or related accounting experience, preferably in a non-profit setting
• Thorough knowledge of generally accepted accounting principles (GAAP)
• Knowledge of accounting systems (QuickBooksOnline and QuickBooks POS)
• Proficient in Microsoft Office applications, as well as Google Suite
• Excellent organizational skills and thorough attention to detail
• Ability to prioritize work and balance multiple tasks
• Experience working within a non-profit organization
• Excellent interpersonal skills and the ability to collaborate positively with people at all levels
• Valid Driver's License
• Understanding of and commitment to the organization’s mission, goals, and values

Preferred

• An interest in birds, natural history, and wildlife conservation

A combination of education and experience may be considered if it directly relates to the position and supports the ability to successfully perform the job.

Tucson Audubon is an Equal Opportunity Employer. Our programs and employment are open to all. We value diversity and do not permit any discrimination against applicants, employees, or volunteers on the basis of race, ethnicity, national origin, gender, age, religion, sexual orientation, marital status, veteran status, medical condition, disability, or any other status protected by applicable law or statute in any of our policies or programs.

At Tucson Audubon, our commitment to Inclusion, Diversity, Equity, and Access (IDEA) goes beyond being in full compliance with employment law; Tucson Audubon actively cultivates a culture that embraces differences, with the commitment that everyone is a valued member of our team and is treated with respect and dignity. We intentionally work to foster a culture of inclusion with openness, honesty, visibility, creativity, and trust as core values.