Director/VP Finance and Administration

JOB TITLE: Director/VP Finance and Administration

REPORTS TO: Executive Director

EFFECTIVE DATE: April 9, 2025

LOCATION: Washington DC, preferred

COMPENSATION: $110,000-$130,000 DOE

TO APPLY VISIT: https://ecoamerica.bamboohr.com/careers/33

ABOUT ECOAMERICA

ecoAmerica is a 501(c)(3) non-profit that works to move America toward climate solutions by building a critical mass of institutional leadership, public support, political will, and collective action. We develop and manage programs for the health, faith and local community sectors, empowering networks of trusted leaders and institutions to lead by example, engage stakeholders in climate action, and activate support for just, equitable, and ambitious climate solutions. More information on our organization, programs, and JEDI commitment is available at www.ecoamerica.org.

POSITION OVERVIEW

The Director/VP Finance and Administration reports to the Executive Director (ED) and is a key member of the management team. The position oversees and performs many of the day-to-day operations of the finance, human resources, information technology, facilities, and administrative functions. They develop and implement operational plans and budgets, manage resources and vendors effectively, and ensure smooth operations across these critical administrative areas.

KEY RESPONSIBILITIES

Leadership & Planning (10%)

• Drives process for creating organizational OKRs, and contributes to the development of departmental goals and objectives that align with the organization's strategic plan.
• Develops and implements annual operational plans for finance, administration, human resources, and operations.
• Supports the ED and President in providing information and materials for the Board of Directors and the audit committee.
• Reviews and manages organizational contracts to ensure compliance and protect the organization's interests.
• Coordinates with outside counsel on legal matters, government filings and registrations.
• Represents the organization in financial and administrative capacities with external vendors, partners, funders, and service providers.

Financial Management (50%)

• Manages the organization's financial operations, ensuring assets are properly accounted for and maintained in accordance with GAAP.
• Oversees and performs much of the accounting function including accounts receivable, general ledger, and financial reporting. Manages the part-time Accounting Manager who performs accounts payable and payroll.
• Implements and maintains internal controls, systems, policies and procedures for financial operations.
• Ensures compliance with all applicable financial laws, regulations, and filing requirements.
• Produces accurate and timely financial reports for management and prepares financial presentations for management, the Board of Directors, and key funders.
• Coordinates the annual budgeting process, working with the ED and department heads to develop budgets and maintain financial templates.
• Manages the annual audit process, tax and information filings, and serves as primary contact for external auditors.
• Oversees cash management, banking relationships, and monitors organizational cash flow.

Human Resources (20%)

• Implements HR strategies and operational plans to support organizational goals.
• Implements and monitors HR policies and procedures to ensure compliance and best practices.
• Maintains human resources information and performance management systems.
• Manages employee training system and supports organizational development initiatives.
• Ensures HR function complies with employment laws, regulations, and reporting requirements.
• Collaborates with hiring managers to carry out the recruiting, hiring and onboarding processes.
• Advises executive management on employee compensation and benefits.
• Reviews annual employee insurance benefits and coordinates enrollment.

Operations & Technology (20%)

• Oversees the implementation and maintenance of information systems, technology infrastructure, and communications systems.
• Implements information security protocols, disaster recovery planning, and ensures IT compliance.
• Coordinates IT training for staff and provides troubleshooting assistance as needed.
• Manages office facilities, space planning, vendor relationships, and lease administration.
• Oversees procurement processes and reviews major contracts and service agreements.
• Coordinates and manages IT services provided by outside consultants.

QUALIFICATIONS

Required Experience & Skills

• Bachelor's degree in Finance, Accounting or related field; MBA, CPA or related certification preferred.
• 7+ years of progressive experience in financial management and administration, preferably in nonprofit organizations.
• Strong knowledge of nonprofit accounting principles, financial management, and reporting.
• Experience with HR management, IT operations, and facilities administration.
• Excellent analytical, organizational, and project management skills.
• Strong leadership abilities with proven supervisory experience.
• Proficiency with accounting software (Quickbooks preferred), Microsoft Office applications, Salesforce, and Google Workspace. Experience with expense management software (e.g. Zoho), BambooHR, and Faceup a plus.
• Excellent communication skills and ability to present financial information clearly.
• Commitment to environmental sustainability and ecoAmerica's mission.

Working Conditions

• Full-time position, preferable based at ecoAmerica's office in Washington DC with potential for flexible work arrangements.
• Some evening and weekend work may be required during budget season and audit periods.
• Occasional travel for meetings and professional development.

COMPENSATION & BENEFITS

ecoAmerica offers a competitive executive compensation package commensurate with experience, along with comprehensive benefits including:

• Medical, dental, and vision insurance
• 401(k) retirement plan with employer matching
• Generous paid time off and holidays
• Professional development opportunities
• Flexible work arrangements
• Supportive, mission-driven work environment

ADA

This position is largely sedentary in nature however one must possess the ability to speak, hear, and write as well as the ability to use a computer and related software programs, and lift up to 20 lbs. Local and/or national travel periodically required.

EQUAL EMPLOYMENT OPPORTUNITY

ecoAmerica provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, ecoAmerica complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ecoAmerica expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of ecoAmerica’s employees to perform their job duties may result in discipline up to and including discharge.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Benefits at ecoAmerica

We strive to offer ecoAmerica’s full-time employees an attractive and competitive salary and benefits package, including:

Health

• Medical, Vision, Dental Insurance, and flexible benefit funds if you self-insure
• Short-term and long-term disability & life insurance
• Annual Calm App Subscription

Financial

• 401(k) plan with employer contribution
• Flexible Spending Accounts

Professional Development

• Educational assistance and professional development funds
• Professional membership reimbursement

Work/Life Balance and Time Away From Work

ecoAmerica full-time employees enjoy:

• Two weeks paid vacation to start
• Nine company and two floating holidays
• Paid sick leave and paid personal days
• Paid family or medical leave after 12 months of service
• Summer flexible schedules
• In office, hybrid, or full remote work arrangements (position dependent)

Benefits eligibility is dependent upon many factors, including employee classification. Some benefit programs may require contributions from the individual staff member, while some are paid by ecoAmerica. Any or all of these benefits are offered at ecoAmerica’s discretion and may be changed or terminated at any time.