Financial Operations Manager

Summary

The Financial Operations Manager (FOM) will provide strategic financial leadership, ensure the effective management of the school’s finances, and handle financial management responsibilities, including decision-making, reporting, and long-term planning to support the school’s mission and vision. The FOM will be an instrumental partner with the Head of School, Leadership Team, Board of Trustees and its standing committees, in the development and maintenance of an updated long-range financial plan.

The Financial Operations Manager will oversee audit preparation, banking and investment relationships, and compliance with legal, income tax, government, and regulatory matters.

The Financial Operations Manager will oversee the full cycle of payroll processing, administer AR and AP processes, and support the Head of School in various accounting-related activities.

Working closely with the budget managers, the Financial Operations Manager will solicit input from these individuals as new annual budgets are developed and will provide them with monthly updates. The FOM will review and in collaboration with the Operations Manager and Head of School, make recommendations for any necessary changes to current procedures.

Clear and ongoing monthly communication from the Financial Operations Manager to the Head of School, the budget managers and the Board Finance Committee Chair will be priorities.

The successful candidate will be an effective communicator, team player, energetic, highly professional, mission-focused, and able to set and manage priorities.

Financial Management

• Oversees all aspects of financial management, including accounts payable, receivable, payroll, and general ledger functions.
• Ensures compliance with accounting principles, regulatory requirements, and internal policies.
• Monitors cash flow, investments, and financial performance against budgetary goals.

Reporting and Analysis

• Proficiency with Quickbooks Online and interface with Bloomerang software, as well as Bill.com
• Prepares and presents regular financial reports to the Board of Trustees, executive leadership, and other stakeholders.
• Conducts financial analysis to inform decision- making and strategic planning.
• Provides insightful recommendations for improving financial performance.

Payroll Processing

• Handle complex and confidential payroll information.
• Ensure payroll deadlines are met.
• Process bi-weekly and monthly payrolls, which includes the following:
• Process all time cards and resolve any time card issues.
• Compute, verify, and input all payroll data for employees including stipends, deductions, compensation adjustments, and garnishments.
• Provide payroll reports as needed and requested.
• Resolve any payroll issues in an urgent manner.
• Coordinate with payroll vendors to update hours/earnings and deduction codes.

Budget Oversight

• Leads the annual budgeting process in collaboration with key stakeholders.
• Works closely with budget managers to establish and monitor all budgets.
• Tracks budget variances and implements corrective actions as needed.

Risk Management

• Develops and implements risk management strategies to safeguard the school's financial assets.
• Maintains appropriate levels of insurance to protect the school’s financial interests.
• Collaborates with external auditors and oversees the annual audit process.
• Ensures compliance with relevant financial regulations and reporting requirements.

Other

• Cultural competence: Experience and commitment to fostering an inclusive and affirming community for all
• Participates in professional development and represents the school at various regional and state associations relative to the role of being a FOM.
• Other duties as assigned by the Head of School.

Work Environment:

This job operates in a professional school environment.

Qualifications:

• Bachelor’s degree required.
• Three years of accounting/bookkeeping-related experience preferred.
• Highly organized and detail-oriented.
• Ability to carry out duties and responsibilities confidentially and in an accurate and timely manner with a high degree of autonomy, personal initiative and ownership, and minimal direction.
• Represent the school in the larger community in a positive manner that reflects the values of the school.
• Ability to interface and maintain effective relationships with students, faculty, administrators, parents/guardians, alumni, and guests.
• High degree of cultural competency and demonstrated commitment to working with individuals from diverse backgrounds.
• Professional written and verbal communication, organizational, and interpersonal skills.
• Proficiency in Microsoft Office and G Suite required.
• Proficiency in an online billing system required. Experience with Quickbooks Online and Bloomerang.
• Proficiency in payroll/human capital management system required. Experience with Dominion Payroll preferred.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.