Human Resources Administrator

Human Resources Administrator: The Heartbeat of Our Team

Join HopeWell as our HR Administrator - Be the heartbeat of our Human Resources team! This dynamic role puts you at the center of our organization as the first point of contact for both employees and external partners. We're seeking a dynamic problem-solver with exceptional communication skills who thrives in a fast-paced environment. If you're a quick learner who can masterfully juggle priorities while delivering outstanding service, this is your opportunity to make an impact! Bring your organizational talents and people skills to a team where your contributions will be valued.

What Makes This Role Exciting

As the friendly face and responsive voice of our HR department, you'll build meaningful connections while masterfully orchestrating the behind-the-scenes systems that keep our organization thriving. Every day brings fresh challenges and opportunities to make a difference in people's work lives! At HopeWell, our HR Administrator isn't just filling a position—they're powering our mission from the inside out! This dynamic role puts you at the center of our organization where your creativity, people skills and vibrant approach create ripple effects throughout our entire team.

Your Impact Will Include:

• Support Talent Acquisition Success: Partner with the recruitment specialist. Post jobs, identify promising candidates, conduct thorough reference verifications, and represent HopeWell's mission at job fairs and recruiting events
• Advance Technology, Data Integrity & Compliance: Maintain personnel records via HRIS. Conduct regular audits and updates. Support data management and reporting. Maintain and update the HR Connector with timely accurate information for employees.
• Craft Exceptional First Impressions: Orchestrate seamless onboarding experiences by creating personalized welcome materials, conducting engaging orientation sessions, and ensuring perfect compliance with employment verification requirements while maintaining impeccable I-9 documentation.
• Bridge Communication Across Teams: Build strong relationships with department leaders to effectively share critical updates, gather insights, and ensure information flows smoothly throughout the organization.
• Support Employee Leave Programs: Administer comprehensive leave tracking systems for medical, parental ensuring compliance with policies while supporting employees through important life transitions.
• Serve as HR Concierge: Provide prompt, knowledgeable responses to employee inquiries about benefits, policies, and workplace concerns, offering resourceful solutions and connecting team members with appropriate internal resources
• Support HR Programming: Coordinate our bonus, training assistance, employee experience, performance management programs and all other programming, ensuring seamless administration.
• Orchestrate HR Operations Excellence: Seamlessly manage essential administrative functions including managing HRIS software, coordinating complex meeting schedules across departments, creating presentations and data management, monitoring budget allocations and expenditures, and proactively handling time-sensitive administrative tasks to keep HR initiatives running smoothly.
• Keep up to date on current issues and matters related to the HR department.

You'll Thrive Here If You Have:

• 5+ years of HR experience where you've developed both technical expertise and people skills
• A talent for bringing order to complexity with your exceptional organizational abilities
• Strong communication skills (verbal and written) that make complex information clear and accessible
• Takes initiative, consistently identify needs before they become challenges, take ownership of solutions without waiting for direction, and actively pursue innovations that elevate team performance and organizational effectiveness
• A detective's eye for detail combined with a problem-solver's mindset
• Demonstrate exceptional interpersonal skills that allow you to establish authentic connections, earn credibility, and cultivate meaningful relationships across all levels of the organization, becoming a trusted resource for employees at every stage of their journey
• Exhibit unwavering discretion and ethical judgment when handling sensitive information, maintaining the highest standards of confidentiality and professionalism while balancing transparency with privacy protection
• Bring a genuine commitment to fostering a diverse, equitable, and inclusive workplace culture
• Proficiency with ADP and MS Office applications, specifically SharePoint
• Solid understanding of HR regulations and best practices
• Bachelor's degree in HR or related field (preferred)
• Recruitment experience (preferred)