Permanent Part Time Administrative Assistant

The Administrative Assistant will handle various administrative tasks up to 20 hours per week.

Responsibilities include supporting the Executive Director and staff, managing daily office needs, and

ensuring smooth operations. The role requires an organized, detail-oriented individual who can

multitask in a fast-paced environment.

Job Duties and Responsibilities

• Answer and direct phone calls.
• Organize meetings and appointments.
• Handle expense reporting.
• Write and distribute emails, memos, letters, and faxes.
• Organize documents and filing systems.
• Monitor and catalog inventory and vendors.
• Assist with travel preparations.
• Assist in the preparation of regularly scheduled reports and track deadlines.
• Assist with mail pick up and drop off, check mailboxes 2-3 times a week.
• Assist with bank deposits.
• Assist in database management.
• Provide general support for visitors.
• Maintain a clean and organized office space.
• Other duties as assigned.

Benefits are negotiable.

Job Qualifications

• Experience as an administrative assistant or office secretary.
• Knowledge of office software, management systems, and procedures.
• Working knowledge of office equipment.
• Excellent time management skills and the ability to prioritize work.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Exhibits reliability in executing assigned duties and adhering to workplace directives.

Excellent oral and written communication skills are essential, as

well as proficiency in tools like MS Excel and office equipment.