Executive Coordinator

About Strategic Housing Finance Corporation of Travis County

Strategic Housing Finance Corporation of Travis County (SHFC) is a nonprofit organization committed to advancing affordable housing by providing critical financing tools to multifamily rental developers. Governed by a board of directors appointed by the Travis County Commissioners' Court, SHFC is establishing itself as a best-in-class housing finance agency.

The Position

Reporting to the Executive Director, the Executive Coordinator will provide highly sophisticated administrative support to the Executive Director and Board of Directors. This role will manage the Executive Director's calendar, monitor communications, and manage the flow of information and documents. The executive coordinator will also provide key logistical support for Board of Directors activities, including managing the agenda process, preparing board materials, and ensuring comprehensive record-keeping.

Candidate Profile

Ideal candidates will have at least two years of relevant experience in administrative support or nonprofit management. A college degree is preferred, but not required if core competencies can be demonstrated.

1. Executive Support: Experience providing administrative support to executives or elected officials.
2. Board Experience: You are familiar with the processes and functions associated with nonprofit boards of directors or other governing bodies. Familiarity with the Texas Open Meetings Act (TOMA) a plus.
3. Event Coordination: You have experience managing logistics for meetings and/or special events.
4. Detail-Oriented: You have a keen eye for detail, ensuring accuracy in documentation and reporting.
5. Proactive Attitude: You take initiative, identifying needs and improving processes with limited need for direction.
6. Strong Communication: You possess excellent written and verbal communication skills.
7. Technical Proficiency: You are proficient in the use of the Microsoft Office suite, Adobe Acrobat and comfortable adapting to new tools to increase productivity.

What You'll Do

1. Executive Support: Manage the Executive Director's calendar, monitor communication flow, coordinate meetings/events, and handle administrative processes including but not limited to document execution, travel arrangements, and expense reimbursement. Provides ancillary support to Deputy Director and other staff as needed.
2. Board Meetings: Maintain board calendar. Work with staff and legal counsel to develop board agenda. Ensure board meetings are publicly posted in compliance with the Texas Open Meetings Act. Review, edit, assemble, and post board information packages. Develop minutes and manage execution of all board resolutions. Handle meeting logistics including IT, facility set-up, and refreshments. Provide administrative support to committees as needed.
3. Board Support: Assist with onboarding and orientation of new directors. Ensure board technology needs are met. Manage board travel and expense reimbursement. Coordinate staff response to information requests; monitor board forum.
4. Document Management: Ensure all governance documents are properly posted and meticulously archived, maintaining organization of governance related folders in SharePoint. Serve as liaison for Public Information Requests.

Compensation & Benefits

Salary for this position is expected to be from $59,000 to $73,000 depending on experience and qualifications. SHFC offers an employee benefits package that includes paid time off, life insurance, a matched 401K program, and medical, dental, and vision coverage. A hybrid in-person and telecommuting schedule is available.

Equal Opportunity

SHFC is an equal opportunity employer committed to inclusive hiring and diversity within our workforce. We do not discriminate based on any characteristic protected by law. People of color, women, LGBTQ+ individuals, and persons with disabilities are encouraged to apply.