Leadership Program Coordinator

Position Title: Leadership Program Coordinator

Reports To: Leadership Program Manager

Community: Alameda County

Office Location: Oakland, CA (up to 50% hybrid role of in-person and remote)

Compensation: $23.04/hourly, generous benefits package

Status: Full-time, non-exempt

Program Summary

The FLY Leadership Training Program is a ten-month program for youth who are interested and motivated to become changemakers in their communities. Youth are identified based on their needs for support, particularly around education, legal advocacy, social support, and safety.

Leadership Program Coordinator - Position Summary

The Leadership Program Coordinator supports all administrative, organizational and process-related functions of running an effective and efficient Leadership Training Program in Alameda County. This includes providing data-entry support, event-planning and coordination, and operations support to the Alameda County office as needed.

Position Responsibilities

Plan and Coordinate Leadership Training Program Events and Activities

• Plan and organize program events and activities for youth (includes planning meals, booking locations, communicating with program staff, developing rides lists, etc.)
• Ensure that all supplies needed for events are purchased, packed and ready for event and the binder of permission slips is up to date and physically with the team at each event—in case of youth emergencies
• Manually track all aspects of event preparation and execution in planning spreadsheets
• Create and manage event budgets
• Create flyers for events/activities to be sent to all youth prior to events
• Transport youth to and from designated program events/activities as needed
• Complete necessary post-event data entry

Manage Program Paperwork and Data Entry

• Track youth attendance at events and enter youth hours into Efforts to Outcomes (ETO) database and other tracking systems
• Process youth referrals from school, community, and probation stakeholders
• Organize and update all program binders (including permission slips and medical information, retreat binder, recruitment binder, overall program binder updates, etc.)
• Maintain, update, and organize master files (physical files, Google Drive files, etc.) for the program
• Ensure all documents and confidential information are current and appropriately filed
• Support Case Managers in entering staff notes and assessments in the ETO database as needed

Prepare for Annual Youth Leadership Retreat

• Create youth paperwork for clients and families and track youth paperwork completion
• Purchase and prepare all retreat supplies and organize all retreat bins (includes binders, handouts, journals, calendars, ceremonial candles, name badges, youth t-shirts and bags, etc.)
• Coordinate the pick-up and drop-off of vehicles and pack/unpack vehicles with retreat supplies
• Confirm retreat logistics and prepare contract and reimbursement paperwork in collaboration with the Leadership Program Manager
• Support retreat trainings for staff and peer mentors (includes reserving rooms, copying handouts, purchasing snacks, etc.)

Provide General Programmatic and Administrative Support

• Complete all program reimbursements and enter in the budget tracking system
• Create photo album capturing a year in the Leadership Program (includes ordering pictures, organizing albums, buying supplies and decorating)
• Assist with program administrative duties as needed
• Assist with supporting youth-related life events (includes purchasing birthday cards, ordering flowers and gift cards for youth, etc.)
• Lead Leadership Program pitches to interested youth at Law Program sites
• Provide assistance and guidance to program volunteers and interns as needed

Position Requirements

The ideal candidate will have a deep commitment to equity, social, racial, and economic justice. They will have strong organizational skills & a passion for working with youth. The candidate will believe in FLY’s vision and mission and will resonate with FLY’s values: accountable, dedicated, respectful, equitable and just, loving, innovative, hopeful, and youth-centered.

Core Competencies: Skills and behaviors that FLY expects and develops all staff to exhibit across all positions at various levels of proficiency (early stage, intermediate and advanced)

• Cultural Responsivity: Demonstrates an openness and commitment to equity, justice, and belonging. This includes being aware of one’s own bias and privilege, building an understanding of systems of oppression, and valuing diverse perspectives; you take actions to learn and contribute to an environment that creates power-sharing, access, and opportunity within our community.
• High Quality: The ability to own your work, be accountable, and take initiative to produce high-quality results. This includes setting and achieving standards that demonstrate a high level of care and commitment to our mission, our population, our colleagues and our partners.
• Collaboration: The ability to work effectively within a team and intentionally across teams to contribute to FLY’s mission and agency goals. When working with others, you exercise your strengths and build on the strengths of others.
• Communication: The ability to convey information effectively with consideration of the situation and audience. This includes communicating clearly with people of different backgrounds and cultures in which you demonstrate self-awareness, empathy, and active listening.
• Problem Solving: Applies critical thinking to problem solving that considers multiple perspectives and actively identifies creative solutions to address individual and systemic challenges.
• Adaptability: The ability to adapt and respond to change effectively. This includes engaging in continuous learning, maintaining a solutions orientation, and proactively seeking opportunities to be supportive of change that best serves our mission.

Note on Qualifications: In FLY’s quest for an equitable hiring process, candidates are encouraged to apply even if they feel they only meet 75% of the position requirements.

Our Commitment to Diversity, Equity, And Inclusion

At FLY, we embrace a diversity of identities, beliefs, thoughts, and experiences. We commit to creating an organizational culture of equity and inclusion to better serve our youth and communities. FLY is an Equal Opportunity Employer. We strive for an inclusive culture and a staff team that reflects diversity. Applicants for all job openings will be considered without regard to age, race, color, religion, sex/gender, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. We strongly encourage women; people of color, people who identify as part of the lesbian, gay, bisexual, transgender, and queer communities; people with experience in the juvenile justice or criminal justice systems; and people with disabilities to apply. Fresh Lifelines for Youth is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or accommodation due to a disability, please contact us at (408) 263-2630 or compliance@flyprogram.org

COVID-19 Vaccination

At FLY, we are committed to the safety of our employees, clients, and all others who enter our workplace. As such, FLY would like to make clear that the COVID-19 vaccination is a condition of employment. However, FLY does allow staff to apply for exemptions based on medical history or sincerely held religious beliefs or practices. This must be approved through FLY’s compliance department. If you have any questions or would like to learn more, please contact us at (408) 263-2630 or email compliance@flyprogram.org

What to expect

• Application with 8-10 questions and an applicant screening question.
  • No Cover Letter Required
• 2-3 Interviews (for many roles, at least 1 would be in person)
• Meet w/FLY youth
• Work Product (Done in advance of the Final Round Interview)

Compensation & Benefits

This position is a full-time non-exempt role at a rate of $23.04/hourly with differential pay options based on an advanced degree and, when applicable to the role, speaking another language. Our Total Rewards Package also includes the following:

• Use a FLY-provided stipend towards various healthcare insurance options, dental, vision, retirement, life insurance policy, FSA (flexible spending account), dependent care, and more!
• 10+ PTO Days
• 12 Holiday Days
• FLY provides 3-4 additional "rejuvenation days off" twice per year in July and December
• Annual Wellness Funds
• Annual Professional Development Funds
• Acupuncture and Chiropractic Care
• Employee Assistance Program (paid for by FLY)
• Annual Staff Retreat, Holiday Party, End of Year Celebration, Team Off Sites, and other FLY Events.
• Customize your Work Schedule (dependent on supervisor approval based on positional and departmental needs)
• Hybrid of In-Office and Remote Work (frequency of required in-person work is dependent upon the role)
• 8 Hours of Civic Engagement
• Mileage Reimbursement.

At FLY, we have adopted a no-negotiation policy. This policy reflects our commitment to equity and ensuring that the offers we make to our candidates reflect competitive and appropriate compensation given the market and the role.