Program Coordinator, Appalachian Cradle to Career Partnership

Partners for Rural Impact’s (PRI) ultimate goal is for an America where all kids are successful, regardless of zip code, income, background, or ability. At PRI, our focus is on ensuring that all children in rural places achieve success. Partners for Rural Impact was born out of our place-based partnership in Appalachia, where we’ve worked for 25 years to create student opportunity and success.

Position Summary

The Program Coordinator (PC) is a full-time, grant funded position that will report to the Associate Vice President, PRI Appalachia. The PC will develop systems to effectively manage projects, records, and materials related to program activities, ensuring consistency in workflow and program administration best practices. The position leads and operates with the goal that All Rural Students Succeed.

Primary Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements of the position are representative of the knowledge, skill, and/or ability required, with regular and predictable attendance essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Develop and monitor project timelines, due dates and milestones for events, including drafting contracts, initiating purchase requests, and creating registration sites; provide regular progress reports to teams to ensure work is compliant and progressing as expected
• Perform general clerical/administrative support, including correspondence, order office supplies, travel arrangements and arranging for the pickup, sorting and delivery of mail
• Manage communications/correspondence with internal and external partners via telephone, e-mail, and mail
• Coordinate and administer strategy applications and database services
• Coordinate meeting logistics for training programs and special events; initiate bids and quotes for meeting space, meals, audio/visual equipment and program materials, and booking travel for participants and staff
• Manage synchronous and asynchronous technology needs for virtual and in-person learning engagements, providing technical assistance to participants and drafting training materials for each learning engagement
• Supports grant development activities to include researching proposed grant programs, creating files for potential grant applications, reviewing and editing grant narratives, and collaborating with grant services staff to obtain required submission documents
• Develop community and organizational profiles for partners, including both qualitative and quantitative data
• Oversee and maintain weekly schedules of staff on Outlook and coordinates with partners to determine engagement dates and times
• Prepare for meetings and onsite meeting support activities: refreshments, agenda dissemination, provide prior meeting summaries and post-meeting summaries electronically to participants
• Manage project budgets, ensuring all expenditures are allowable and within scope of work; and contributes to budget projections
• Review purchase card reports, district reimbursement requests and travel requests prior approval; collaborate with Finance department to ensure expenses are allowable, reasonable and necessary to meet program goals & objectives
• Prepare and track necessary contracts and agreements
• Serve on Partners for Rural Impact committees, as needed
• Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed

Position Location & Schedule

The position will be considered for remote work.

Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. ET with in-office, hybrid and/or remote work a possibility. Because of the nature of the responsibility to schools, partners, funders, and to the service region, individual offices or departments may have operating hours that extend beyond this period and may include evening and/or weekend hours.

Minimum Qualifications

Education required to ensure success in this position:

• Associate’s degree or five to seven years of related experience

Experience required to ensure success in this position:

• Minimum two years' experience in project management from initiation to completion
• Administrative experience within a professional office setting
• Experience working with data collection, meeting planning/coordination, event planning, budgetary monitoring, and scheduling of events and teams

Special skills, knowledge and abilities:

• Demonstrated proficiency in all Microsoft Office applications and ability to operate and support multiple technology platforms used in virtual engagement and learning opportunities
• Knowledge of general business operations, human resources, or grants management/federal college access grant programs
• Exceptional written and oral presentation skills
• Demonstrated ability to multi-task and successfully manage several projects simultaneously
• Must maintain confidentiality and protect the private nature of files and correspondence
• Demonstrated experience in event planning and implementation
• Demonstrated ability to build relationships and work collaboratively with others

License, certification, or registration necessary:

• Valid driver’s license
• Successfully complete pre-employment background check

Physical requirements:

• Ability to work in a high energy office
• Ability to accurately communicate and exchange information with partners, stakeholders, and/or meeting participants
• Ability to operate standard office equipment and computer software programs
• Ability to operate motor vehicle
• Ability to travel independently by car and plane to eastern Kentucky, statewide sites, and nationally

Environmental conditions:

• Work in a fast-paced setting with frequent interruptions and shifting priorities