Executive Assistant to the President + CEO

ABOUT KACF

Founded in 2002, the Korean American Community Foundation (KACF) has a rich history of supporting underserved Korean Americans in the metropolitan New York area. As a grantmaker, capacity builder, philanthropic thought leader, and convener for the Korean American community, KACF is recognized as a leader in fostering generosity and driving social change.

POSITION OVERVIEW

KACF is embarking on an exciting phase of growth beyond the greater New York area and is seeking a highly experienced Executive Assistant to support the President. This role offers the opportunity to work closely with senior leadership, making an impact in a dynamic, mission-driven environment. The ideal candidate will bring a high level of professionalism, strong judgment, and exceptional communication skills, thriving in a fast-paced setting. This position requires someone who is proactive, adaptable, and confident in managing complex tasks independently while collaborating with diverse stakeholders.

KEY RESPONSIBILITIES

• Serve as the President's primary point of contact, expertly managing a complex calendar, coordinating meetings, and arranging travel logistics, including occasionally making travel arrangements during evenings or weekends to accommodate the President's schedule.
• Exercise sound judgment in managing sensitive information and making discretionary decisions to support the President's needs, while consulting as appropriate to ensure alignment with organizational priorities.
• Act as the primary liaison between the President and the board, coordinating preparations for quarterly meetings and the annual retreat, including developing agendas, organizing pre-read materials, taking detailed notes, and distributing minutes for review
• Provide comprehensive support for meetings, ensuring smooth execution by preparing agendas, managing follow-up tasks, and serving as a liaison between the President and internal/external stakeholders.
• Manage the President's social media presence, including drafting, scheduling, and monitoring posts to maintain an active and professional online profile.
• Anticipate the President's needs, proactively identifying ways to streamline workflows and address potential challenges.
• Draft, edit, and proofread correspondence, reports, and presentations, ensuring clarity, professionalism, and accuracy.
• Handle expense reporting, maintain filing systems, and execute other administrative tasks to ensure an organized and efficient office environment.
• Oversee office management, including supply orders and interactions with building maintenance.
• Work in partnership with the development team to ensure seamless coordination and information sharing, supporting the President's donor cultivation meetings and activities.
• Take on additional duties and projects as needed, demonstrating flexibility and a commitment to supporting the organization's mission.

QUALIFICATIONS

• Bachelor’s Degree with 4-6 years of experience as an Executive Assistant, ideally supporting senior executives in a nonprofit or philanthropic setting.
• Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
• Exceptional written and verbal communication skills, with a demonstrated ability to craft professional correspondence and documents.
• Highly organized with the ability to manage multiple priorities, deadlines, and projects simultaneously while maintaining meticulous attention to detail.
• Confident and at ease with working with multiple stakeholders, and the ability to navigate high-pressure situations with diplomacy and poise.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with experience in managing complex scheduling and mail-merge functions.
• Self-motivated and proactive, capable of working independently while being a collaborative team player.
• Strong problem-solving skills and the ability to anticipate needs and take initiative.
• Passion for KACF's mission and the ability to authentically represent and advocate for its work.
• Understanding of Korean American culture, language, and traditions is preferred but not required.
• Willingness to work occasional evenings and weekends to support key events.