Development and Communications Associate

ORGANIZATIONAL PROFILE

Ayuda is a 501 (c)(3) nonprofit organization dedicated to providing direct legal, social and language access services, education, and outreach to low-income immigrants in the Washington, DC metropolitan area. Since 1973, Ayuda has provided critical services on a wide range of issues, in the process acquiring nationally recognized expertise in several fields including immigration law, language access, domestic violence and human trafficking. Ayuda has office locations in Washington, DC, Silver Spring, MD and Fairfax, VA.

WHY DO YOU WANT THIS JOB?

Because, just like everyone at Ayuda, you believe:

• In seeing communities where all immigrants succeed and thrive in the United States.
• In the overall success of our organization and all our programs.
• That families should be healthy and safe from harm.
• That all people should have access to professional, honest, and ethical services, regardless of ability to pay or status in this country.
• That diversity and equality make this country better.

WHAT WILL THIS JOB ENTAIL?

Development Operations (50%)

• Assist the development team with donor cultivation, solicitation, and stewardship efforts, including drafting thank-you letters, managing donor data, and conducting donor research.
• Manage the maintenance and renewal of various applications, including charity rating sites and third-party donation campaigns.
• Assist with maintaining and updating Ayuda’s donor database, ensuring accurate record-keeping for gifts, pledges, and contacts.
• Support event planning for Ayuda’s annual fundraising events, such as the Standing with Immigrants Spring Event, and manage logistics, invitations, and follow-up.
• Track fundraising metrics and provide reports to the development team and leadership.

Executive Assistant to Executive Director (25%)

• Provide high-level administrative support to the ED, including managing calendars, scheduling meetings, and preparing necessary materials.
• Coordinate board and board committee meetings, including the preparation of agendas, minutes, and reports.
• Draft correspondence, emails, reports, and presentations for internal and external meetings.
• Handle sensitive and confidential information with discretion.
• Liaise with internal and external stakeholders on behalf of the ED as needed.

Communications Support (25%)

• Assist in creating and distributing content for Ayuda’s social media, newsletters, website, and other platforms.
• Draft and copy edit press releases, event promotions, and other external communications.
• Coordinate with external vendors for design, printing, and other communications needs.
• Develop promotional materials for Ayuda’s programs and events.
• Monitor news impacting Ayuda’s client communities and circulate relevant pieces to Ayuda’s Senior Leadership team and Dev/Comms team to ensure situational awareness, while also tracking media mentions.
• Support buildout and organization of communications file libraries, including program materials, photos, logos, bios/headshots, etc.
• Help maintain the “Bird’s Eye View” calendar of events, awareness days, and initiatives.

HOW DO YOU KNOW IF YOU CAN DO THIS JOB?

Eligibility Requirements:

Must be legally able to work in the United States and maintain proper work authorization throughout employment. Must be able to meet the physical requirements of the position presented in a general office environment. Satisfactory results from a background check to include criminal history and a search of the employee’s name against a national registry of sex offenders.

Qualifications:

The following qualifications are the qualities, experiences, and skills we seek in a candidate. Candidates who don't feel that they meet every single qualification, but who still believe they’d be the right fit for this role, are encouraged to consider applying! We're eager to meet people that believe in our mission and can contribute to our team in a variety of ways -- not just candidates who check all the boxes.

• Minimum 2 years of experience in a nonprofit setting, preferably in a development, communications, or executive assistant role.
• Strong organizational skills and the ability to manage multiple tasks and deadlines with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Proficiency in Microsoft Office; experience with donor databases or CRM systems (Salesforce experience preferred).
• Proficiency in Canva and WordPress
• Proficiency in Constant Contact, or a similar email marketing platform
• Passion for Ayuda’s mission and commitment to immigrant and human rights issues.
• Bachelor’s degree or equivalent experience in communications, nonprofit management, or a related field preferred.

We are proud of the benefits we can offer that include:

• Platinum-level medical insurance plan 100% employer-paid
• Dental and vision insurance 100% employer paid
• Long-term disability insurance 100% employer paid
• Life and AD&D insurance 100% employer paid
• Pre-tax 401(k) with Employer match on first 3% of salary
• Vacation Days: 21 days per year until year 3, 27 per year in years 3-7 and 33 days per year after 7 years employment. Employees begin with 3 days of vacation leave.
• New employees begin with 5 days of Health & Wellness (sick) leave and accrue an additional 5 hours per pay period plus emergency medical leave up to 12 weeks per year
• 12 weeks paid parental leave/family leave
• 24 days paid holidays and staff wellness days, including Winter Break the last week of the year
• Job-related professional development fees (including annual state bar dues and professional memberships)
• Flexible work schedules

This position is non-exempt for overtime purposes.

Employees with federal student loan debt may be eligible to apply for Public Service Loan Forgiveness through the Department of Education. For more information, go to https://myfedloan.org/borrowers/special-programs/pslf.