Grant Administrator

JOB OVERVIEW

Philanthropy Northwest is seeking a Grant Administrator to join the team, playing a crucial role in the successful implementation of the EPA Environmental Justice Thriving Communities grantmaking program. This position involves partnering with community-based organizations to empower them to access and manage federal grant funds. The Grant Administrator will partner with a multi-disciplinary team to provide clear communicate of expectations and requirements, collaborate to solve problems, and provide technical assistance with the goal of reducing administrative burden and increasing access to federal grant funding for environmental justice.

Candidates should be familiar with federal grant practices and interested in contributing to the program's overall goals while upholding values of equity and environmental justice.

About the EPA Thriving Communities Environmental Program

EPA’s Environmental Justice Thriving Communities Grantmaking program, created by President Biden’s Inflation Reduction Act, the largest investment in climate action in history. This new grant program, which will make it easier for small community-based organizations to access federal environmental justice funding, responds to community feedback about the need to reduce barriers to federal funds and improve the efficiency of the awards process to ensure communities that have long faced underinvestment can access the benefits of the largest climate investment in history. Communities will be able to apply to a Grantmaker for a subgrant to fund a range of different environmental project activities. Philanthropy Northwest has been selected as the Region 10 grantmaker, serving Alaska, Idaho, Oregon and Washington; and will collaborate with regional philanthropic partners to ensure the equitable distribution of funding to support community-led environmental justice work.

• FLSA classification – Non-Exempt
• Role TypeFull-time (
• 36-month LTE)
• Reports to – Director, Grants and Finance
• Location
• Hybrid position based in Seattle or anywhere in Alaska, Idaho, Oregon, or Washington state, with periodic in-person presence at HQ in Seattle.

PRIMARY DUTIES AND RESPONSIBILITIES

• In collaboration with program officers, work closely with grantee partners to foster understanding of grant processes and systems particularly contractual and financial reporting requirements.
• Provide support to grantees, collaborators, and internal teams regarding disbursement and spending timelines to optimize fund availability for grantee organizations.
• Collaborate with grantee partners and other stakeholders to identify and address potential challenges, fostering a solution-oriented approach
• Partner with grantees to ensure adherence to all relevant regulations and compliance standards throughout the grant lifecycle.
• Compile and analyze grant data to support data and reports for internal and external stakeholders.
• Partner with grantees to track and reconcile expenses timely and accurately.
• Assist grantee partners in submitting required documents and reports, with a particular focus on financial reporting, in a timely and accurate manner.
• Support documentation of the grant cycle, through database management, grant documentation, grant compliance and payment processing.
• Implement user-friendly data collection systems to simplify and streamline reporting for grant recipients.
• With guidance from the Director Community & Partnerships, support the peer review group in the application review process and meeting.
• In collaboration with technical experts support virtual and in-person meeting to provide information, resources and technical knowledge to support implementation of the project.

Other

• Engage in enterprise-wide activities and team building, including staff meetings, peer coaching, learning and development, annual conference, staff committees and other enterprise events throughout the year.
  • This is not a comprehensive list of duties and may be asked to take on other administrative and operational tasks, as needed.

REQUIRED QUALIFICATIONS

• • Minimum of 2 years of experience with federal or state government grant processes, including knowledge of grant compliance and reporting requirements.
  • Demonstrated success in working in a diverse and inclusive work environment that values racial equity and inclusion.
• Demonstrated experience in grants administration, accounting or related field, showcasing proficiency in managing grant funds, financial reporting, and compliance.
• Strong ability to communicate (translate) technical, budgetary and program details to grantees, applicants, and internal colleagues.
• Ability to think clearly, act decisively and synthesize program and operational issues.
• Excellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively with stakeholders at all levels.
• Strong organizational and project management skills, with the ability to prioritize tasks, manage deadlines, and coordinate multiple projects simultaneously.
• Familiarity with databases/CRMs like Salesforce, with experience in data entry, management, and reporting for grant-related activities
• Proficiency in Microsoft Suite for documentation, data analysis, and communication purposes, including Word, Excel, and PowerPoint.
• Possession of a valid driver's license and a clean driving record for business travel.
• Ability to travel frequently and drive long distances, adhering to safety regulations and maintaining composure.

PREFERRED QUALIFICATIONS

• • Experience in federal grant administration, specifically EPA processes, demonstrating knowledge of federal grant regulations, guidelines, and procedures.
  • Proven track record of effectively collaborating with BIPOC communities and cultures in the Pacific Northwest, specifically WA, OR, ID, or AK.
  • A capacity for self-reflection, humility, and curiosity, fostering a collaborative and learning-oriented approach.
• Multi-lingual/multi-literate candidates are strongly encouraged to apply, enhancing the ability to engage with diverse communities effectively.

SALARY AND BENEFITS

The annual compensation for a full-time position includes a package of benefits consisting of medical, dental, retirement contribution by employer (6% of salary and additional up to 2% dollar to dollar match (upto $1,800/year) to employee contribution), professional development paid holidays and generous vacation policy, and flexible schedule.

The annual salary range is $68,000- $78,000 depending on experience.

APPLICATION PROCESS

Please submit a resume and cover letter indicating what value you would bring to Philanthropy Northwest, by clicking on the Apply button. The applications will be reviewed on a rolling basis, and priority will be given to those received before XXXX. This position will remain open until we find our ideal candidate.

ABOUT US

Philanthropy Northwest is a network of philanthropic organizations of all types working in Alaska, Idaho, Montana, Oregon, Washington and Wyoming. Our mission is to grow philanthropy’s capacity to do transformative work toward redistributing resources and power to underinvested communities in the Northwest. We serve equity-committed philanthropic funders and practitioners serving communities in our six-state region and consulting clients across the nation.

We are also home to The Giving Practice, a national consultancy committed to advancing equity-centered philanthropy. As a division of Philanthropy Northwest, The Giving Practice’s consulting team brings customized solutions, deep regional relationships, and national expertise to support organizations navigating philanthropy’s changing landscape.

We work with philanthropic partners who share a commitment to transforming philanthropic practices to advance greater equity & racial justice for communities by:

(1) Cultivating learning, connections & relationships, professional development and thought partnership for practitioners in the field.

(2) Providing value-aligned & equity-centered consultative support and thought leadership for philanthropic organizations.

(3) Pooling, managing and equitably distributing resources to the field on behalf of philanthropic and public sector funders.

(4) Advocating for structural shifts through public policy and advocacy.

Our values

• EQUITY We promote systems and practices that support just outcomes for people regardless of race, ethnicity, and intersectional identities, including gender, sexual orientation, socio-economic status, disability, religion and immigration status.

• RACIAL JUSTICE We stand for a society where Black, Indigenous and People of Color communities have the dignity, resources, power and self-determination to fully thrive.

• PLACE We are inspired and grounded in the diversity of our region’s people and cultures, and we honor its lands as the traditional and present home of Northwest Indigenous peoples.

• INTEGRITY We hold ourselves accountable for acting in alignment with our values and maintaining high standards of transparency, honesty, and openness.

• COURAGE We aspire to catalyze change in the philanthropic sector by being bold with our actions and our voice.

• JOY We create space for creativity, connection, and fun in our work.

Equal Employment Opportunity

Philanthropy Northwest is an equal opportunity employer. We strive to create an inclusive and equitable workplace and encourage people from underrepresented communities to apply. We value and celebrate our employees’ differences in age, ability, race, ethnicity, religion, sexual orientation, gender expression, language, national origin, political affiliation, socio-economic status and veteran status.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without reasonable accommodation. It is our commitment to assess our current systems and create more opportunities for access and inclusion.

• *COVID-19 vaccinations are mandated at Philanthropy Northwest. We will reasonably accommodate those individuals with medical conditions and/or religious beliefs that prevent them from obtaining the vaccine.