Development and Events Coordinator

About Emily’s Entourage

Emily’s Entourage (EE) speeds lifesaving research and drug development for individuals in the final 10% of the cystic fibrosis (CF) community that do not benefit from currently available mutation-targeted therapies. Founded by Emily Kramer-Golinkoff with family and friends in 2011, EE has awarded millions of dollars in research grants, launched a CF gene therapy company that is now in a clinical trial, developed a patient database and clinical trial matchmaking program to accelerate clinical trial recruitment, and led worldwide efforts to drive high-impact research and drug development.

While the urgency of the organization is inspired by Emily’s advanced-stage disease, the work of EE gives impetus to advances that can benefit not only people with CF, but also millions of people living with genetic diseases, as well as those combating antibiotic-resistant infections for whom there are no existing treatments.

About the Position

Reporting to the Director of Development, the Development and Events Coordinator will play a vital and impactful support role in amplifying CF research and therapeutic development for the final 10%.

As the Development and Events Coordinator, you will be a key member of the EE Development Team supporting the planning, coordination, and execution of fundraising initiatives and events for our organization. You will oversee all logistical aspects of event planning and assist with donor and sponsor acquisition, stewardship, and retention. The ideal candidate will have strong organizational skills, excellent communication abilities, and a passion for supporting our mission through effective fundraising and event coordination.

The Development and Events Coordinator will join a core team of nine, composed of two co-founders, a Chief Scientific Officer, Chief of Staff, Senior Director of Operations, Director of Marketing and Communications, Director of Development, Development Assistant, Database Manager, and additional freelance support staff.

Key Responsibilities

Event Planning and Coordination

• Plan, coordinate, and execute a large-scale (300+ person) fundraising gala, as well as parlor meetings, community events, virtual events and webinars, online auctions, virtual charity walks/runs, and donor appreciation events.
• Coordinate all aspects of gala event logistics including pre-event planning, day of execution, and post-event logistics. This includes but is not limited to: venue selection, catering, audiovisual requirements, event streaming, vendor selection and management, programming, staffing, in-kind donation solicitation, registration, thank you notes, surveys, and compilation of event analytics.
• Plan scientific meetings and symposia, including securing a venue (or digital equivalent); managing vendors; coordinating logistics; creating event and program materials; coordinating travel, accommodations, and reimbursements; coordinating with speakers; managing attendee registration; and post-event follow-up.
• Track event sponsored s including outreach and progress towards goals and work with the EE team to ensure all benefits are fulfilled.
• Recruit and manage event volunteers (up to 50 individuals per event).
• Manage event budgets and track expenses to ensure events remain within budgetary constraints.

Donor Relations and Communications

• Support regular communication with and acknowledgement of donors and sponsors, ensuring timely delivery of thank you notes and supporting effective cultivation of relationships.
• In collaboration with the Director of Development and Director of Marketing and Communications, coordinate and manage targeted donor communications strategies and campaigns to support development goals.
• Assist with the organization’s peer-to-peer fundraising campaigns including creating and organizing campaign resources and web pages, communicating with donors and fundraisers, and tracking and analyzing campaign data and reports.

Prospect Research and Data Management

• In partnership with the Database Manager, maintain accurate records of donors, sponsors, and event attendees using donor management software or CRM systems.
• Track and analyze fundraising efforts to inform future development strategies.
• Conduct prospect research to identify new grant, corporate, and individual funding opportunities.
• Create donor profiles and briefings as needed.
• Support other development and special projects as needed.

Ideal Candidates

• Impeccable attention to detail, highly organized, motivated, and able to multitask while managing multiple priority projects at one time.
• Experience planning events (both in-person and virtual), experience with fundraising events a plus.
• Able to prioritize work and consistently meet deadlines.
• Approaches work with initiative, creativity, competence, good judgment and an attitude of “leading with ‘yes’” and "whatever is necessary" to complete the job.
• Exceptional verbal and written communication skills
• Experience working with diverse groups of constituents

Qualifications

• 3+ years of professional experience in nonprofit fundraising, event planning, or project management
• Must be technologically proficient, especially with Google Suite
• Bachelor's degree preferred
• Able to work non-traditional hours, including evenings and weekends as needed

Pay and Benefits

This is a full-time, salaried position. Salary range for this role is $60,000-$70,000, commensurate with experience, plus a generous PTO plan and health and retirement benefits.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Emily’s Entourage provides equal employment opportunity to all persons regardless of age, race, color, religion, national origin, gender, sexual orientation, marital status or disability.

Covid Vaccine Policy: Emily’s Entourage employees are required to be fully vaccinated to attend in-person work-related activities. Reasonable accommodations will be made for individuals with a sincerely held religious belief or disability who are not vaccinated.