Contract Bookkeeper – International Nonprofit (Remote, USA-Based)

Bookkeeper (Contract) – The VII Foundation (USA)

Job Title: Bookkeeper (Contract)

Reports to: Financial Director

Location: Remote (USA-based)

Overview:

The VII Foundation is seeking an organized and detail-oriented contract bookkeeper to manage financial records, maintain accurate accounts, and support financial reporting on an ongoing basis. As a contractor, the bookkeeper will be responsible for reconciling accounts, processing payroll, managing tax filings, and supporting audits while ensuring compliance with financial regulations.

Key Responsibilities:

• Financial Record Keeping:
  • Enter bank account details in QuickBooks and reconcile transactions.
  • Download and manage monthly bank and credit card statements for audit purposes.
  • Maintain accurate records of all financial transactions, including corporate credit card accounts.
• Account Reconciliation:
  • Reconcile bank accounts and credit card statements in QuickBooks on a monthly basis.
  • Reconcile intercompany accounts between The VII Foundation and other affiliated entities.
  • Ensure all transactions are accurately logged, discrepancies are resolved, and intercompany transfers are made as needed.
• Monthly & Quarterly Reporting:
  • Create monthly financial reports for both The VII Foundation and affiliated entities.
  • Send monthly reports to the Financial Director, including balance sheets, profit & loss statements, general ledger, and accounts payable.
  • File quarterly sales tax returns for applicable states.
• Payroll & Stipends:
  • Log into payroll systems to download reports and process payroll in QuickBooks.
  • Post payroll and reconcile liabilities accounts.
  • Manage payroll transfers through business banking platforms for all payrolls.
  • Pay monthly stipends to relevant team members and record transactions in QB.
  • Enroll new employees into payroll system.
• Audit Preparation & Assistance:
  • Assist with the preparation of year-end audits, including downloading and organizing financial documents via secure platforms.
  • Support is expected during annual audits of the US financials as well as our European entities in France and Bosnia.
  • Ensure all audit documentation is readily accessible, including necessary tax forms, invoices, and statements.
• Vendor & Payment Management:
  • Pay bills through business banking platforms and attach payment confirmations in QB.
  • Process vendor payments and communicate payment details to vendors, with a copy to the Financial Director.
  • Request and manage tax forms from US vendors for reporting purposes.
  • Track and repay intercompany charges between The VII Foundation and affiliated entities.
• Insurance & Tax Filings:
  • File and pay any insurance bills received and enter them into QuickBooks.
  • Complete various annual filings, including:
  • Economic Census, US Census for Business Trends, state charity filings, insurance audits, and required surveys.
• Communication:
  • Maintain open communication and respond to inquiries in a timely manner as part of fulfilling the contract.
  • Coordinate with internal teams and external vendors to resolve financial issues, such as incorrect banking details or billing discrepancies.
• Miscellaneous:
  • Track and process intercompany expenses and ensure proper classification of purchases.
  • Attend to any banking issues, ensuring transactions are processed correctly.
  • Complete required compliance training annually.

Estimated Hours:

• Weekly: 12-16 hours.
• Monthly: 38-64 hours.
• Yearly: Approximately 537 hours, with an additional 60 hours for affiliated entities.

Skills and Qualifications:

• Proficiency in QuickBooks.
• Experience with payroll systems.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently and manage time effectively.
• Experience working for an international non-profit organization is a plus.
• Familiarity with multi-entity financial structures is a plus.
• Experience with nonprofit accounting and tax filings is a plus.

Contract Details:

This is a contract position, with an estimated time commitment of 12-16 hours per week. Compensation and terms will be agreed upon based on experience and scope of work. As a contractor, this position does not include employee benefits such as health insurance or paid time off.

How to Apply:

To apply, please upload your CV and cover letter to this Dropbox folder: Apply Here. For any questions, please email jobs@theviifoundation.org. The deadline to apply is November 5.