Surveys and Research Manager

Who we are:

The Education and Research team at the Alliance for Academic Internal Medicine (AAIM) is seeking a Surveys and Research Manager reporting to the Director of Survey Research.

When you join the AAIM team you are offered a competitive salary and generous benefit package. Part of the package includes AAIM paying the full premium cost for employee coverage under the health and dental plans. Coverage begins the first of the month following hire date. Other benefits include vision, life insurance, disability insurance, EAP, 403(b) retirement plan with a 7% contribution after one year of service, generous leave policy, identity theft insurance, and more!

AAIM, a professional membership association, promotes the advancement and professional development of its members who prepare the next generation of internal medicine physicians and leaders through education, research, engagement, and collaboration. Representing over 12,000 members, AAIM is the largest association of faculty and administrative staff serving in departments of medicine. Located in the Old Town section of Alexandria, AAIM is convenient to the Blue and Yellow Metro lines. To learn more about our organization, please visit www.im.org.

What this job is about:

The Surveys and Research Manager serves on the Education and Research Team (ERT), which addresses issues related to undergraduate medical education (UME) and graduate medical education (GME) in internal medicine (IM). The team also oversees research on the discipline and profession of academic medicine through research survey fielding and data collection, exploratory data analysis and summary results reporting, and secondary analyses and reporting for survey advisory committees and other member volunteer groups.

The Surveys and Research Manager contributes to the successful execution of annual and periodic survey committee-driven data collection to develop timely products and services (e.g., survey summary reports, scholarly works, online resources, and other new content derived from Alliance research surveys). The Manager oversees survey fielding and data analyses to produce summary results reports, responds to inquiries about survey results, and coordinates with vendors. The Manager ensures that survey results are communicated to staff, AAIM members, and external stakeholders.

Responsibilities:

• Facilitates data collection for annual and periodic research surveys: collates, reviews, and edits committee-driven draft survey sections; programs web survey instruments; coordinates survey pre- and pilot-tests and inputs content revisions; prepares survey population/contact datafiles; oversees survey fielding and dataset management; cleans final datasets; and prepares survey summary results reports.
• As needed, conducts secondary data analyses for survey or survey section writing groups preparing scholarly works and presentations.
• Identifies pilot-testers for research surveys to improve the validity of survey questions and facilitates pilot-testing processes.
• Quality-control checks summary results and secondary data analyses conducted by fellow Surveys staff; reviews survey section scholarly manuscript drafts for accuracy.
• Serves as a point of contact for/liaison to select standing survey committees.
• Maintains certification in human subjects research training; demonstrates knowledge of data confidentiality and applies that knowledge to ensure AAIM survey data integrity; serves as project personnel or principal investigator for survey study protocols.
• Compiles background materials for survey committee meetings as needed; drafts meeting action items through detailed note taking. Schedules virtual and limited in-person committee meetings and off-cycle virtual meetings as needed. Attends virtual and limited offsite in-person meetings to fulfill the responsibilities of this position.
• Provides periodic cross-team training in the use of tools such as web survey software, elementary question writing, and interpretation of basic applied statistics. With fellow Surveys staff, updates AAIM colleagues about academic internal medicine trends from survey results through occasional internal presentations or learning sessions.
• With fellow Surveys staff, helps educate the broader AAIM membership about best practices for survey design/question writing and elementary data analysis by developing or updating content such as reference materials and providing support for committee-driven activities such as survey-oriented webinars and conference presentations.
• Contributes to the development and sound fiscal management of the department budget; monitors and reports on the budgetary impact of the day-to-day operations of the department; prepares budget reports; ensures that invoices are coded accurately; and makes recommendations to department management to ensure that department funds for equipment, resources, travel, programs, committees, revenue, and expenses are used responsibly and effectively.
• Manages projects on time and within budget, develops detailed project plans; and identifies the talent mix and financial resources required to deliver on project plans.
• Manages a staff or function; and recommends staff selection, compensation, transfer, promotion, evaluation, and termination.
• Contributes to the development and execution of recruitment and selection plans to identify and hire talent with strong qualifications and competencies. Provides new hires with a solid foundation for success by orienting and training them on their team and their roles and responsibilities.
• Includes significant representative contact with committees and members through email, telephone, virtual meeting platforms, and onsite meetings for purposes of operations and guidance.
• Manages professional and support staff.
• Performs other duties as necessary.

Requirements:

• Bachelor's degree required, master's degree preferred + 6 years’ experience.
• Demonstrated intermediate-level competency in commonly used statistical software packages and professional survey software suites (Stata and Qualtrics preferred or willingness to learn if trained in comparable suites such as SPSS [or R or SAS] and SurveyMonkey, SurveyGizmo, QuestionPro, or RedCap).
• Demonstrated intermediate-level knowledge of applied descriptive and basic inferential statistics, including best practices for reporting results for public consumption.
• Familiarity with survey question design and validity checking through practices such as pretesting, cognitive interviewing, and other techniques.
• Ability to maintain annual renewal of human subjects research training certificate and to remain current with best practices for research ethics, including knowledge of institutional review board study protocol development.
• Proficiency using Microsoft Office suite applications and web-based collaborative tools; quick study in learning new software suites and applications.
• Strong skills in communicating verbally and in writing, providing original content and using accurate grammar, tact, and diplomacy.
• Strong problem solving, analytical, and strategic thinking skills.
• Excellent organizational skills and attention to detail.
• Strong skills working with limited supervision and managing multiple priorities.
• Strong skills working independently and collaboratively as a team member, and exhibiting sensitivity and professionalism when dealing with a wide array of internal and external customers.
• Ability to analyze and provide suggestions for new and revised policies and guidelines, and lead by example by following established policies and guidelines.
• Strong skills working with committee leaders; managing members; and coordinating materials for agendas, calls, and meetings.
• Ability to travel for annual conference.

Beneficial Skills:

• Undergraduate or graduate studies in applied social science research techniques (e.g., survey data collection and analysis), broad familiarity with academic medicine or disciplinary research in a professional association or similar setting, and essential project management skills.
• Technical writing skills for summary data results reporting and strong communication skills for conveying results to diverse audiences.
• Experience as project personnel in human subjects research studies requiring institutional review board determinations (e.g., exemption) of study protocols.
• Recent experience hosting/facilitating virtual meetings (e.g., Zoom).

What you will get out of it:

• Insight into the discipline of academic internal medicine.
• Develop your project management, communication, and budgeting skills.
• Work with committed and dedicated professional staff and volunteers in a collaborative and high performing environment.
• Professional development opportunities to grow your career.
• Comprehensive benefits package including medical, dental, vision, life insurance, disability insurance, EAP, 403(b) retirement plan with a 7% contribution after one year of service, generous leave policy, onsite parking, and more!

How to apply:

Send a resume, cover letter, and salary requirements to jobs@im.org.

Job location:

AAIM offers a hybrid work arrangement of three days per week working remotely and two days per week working in the office. Employees are required to work in the office every Tuesday and Wednesday. New employees are immediately eligible for this hybrid work arrangement.