Senior Data Coordinator of Grants & Contracts

Senior Data Coordinator of Grants & Contracts #24-272

New York, New York

Deadline is 3:00 PM EST for Date Listed

2025-01-06

Job Description

The Legal Aid Society’s Civil Practice is seeking a full-time Civil Grants & Contracts (G&C) Senior Data Coordinator. This position reports to the Deputy Director of Program Development & Evaluation on the Quality Assurance (QA) team and serves as a key link between the other G&C teams and the IT team that manages the case management database, helping to troubleshoot issues in data collection and data integrity. The Data Coordinator will handle data cleaning and reporting on a portfolio of agency-wide grants; provide support to the other G&C teams on special projects requiring data; and assist in developing and refining requests for new and modified SSRS data reports from all five G&C teams.

ESSENTIAL DUTIES/RESPONSIBILITIES

General Responsibilities

• Collects and synthesizes data for the QA team’s own portfolio of funders and enters data into funders’ portals
• Works with Practice staff and other G&C teams to collect/correct missing or inconsistent data needed for reporting
• Utilizes other sources of data for reporting, such as Civil Practice trainings, website data, etc.
• Reviews contracts for QA team’s portfolio of funders to ensure compliance and any required changes in data collection and reporting
• Maintains and updates instructional manuals for the QA team for data reporting and cleaning for contracts in the QA team portfolio
• Collaborates with the IT team that manages the database and program-specific database reports on data collection, data integrity, reporting needs, and troubleshooting database issues
• Coordinates with the Civil Practice Administrator, Office Managers, and Attorney/Program management on best practices for data collection and entry
• Creates messaging for Practice staff on major changes to the database that impact their data entry and creates guides on best practices for database use
• Collects and synthesizes performance data into meaningful, concise reports for the Chief Attorney, program directors, other G&C teams, and the Director of Quality Assurance
• Participates in long-term and large-scale projects to advance our data collection technology

Professional Development and other duties as assigned

• Participate in continuous professional development
• Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment
• Other duties as assigned

TRAINING AND QUALIFICATIONS

Required qualifications:

• Bachelor’s degree with at least three years of work experience in data management for a not‐for‐profit organization
• Excellent Excel skills and experience navigating very large datasets

REQUIRED DOCUMENTS

Please submit these documents as a single combined PDF when you apply via the LAS (Legal Aid Society) Recruitment Portal.

• Cover Letter
• Resume
• Writing Sample

SALARY TRANSPARENCY

The posting reflects the range of potential salaries for the role. The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles.

Salary Range/ Salary: $89,000 - $92,475

SALARY AND BENEFITS

The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if an offer is made.

Click here to read more about the benefits of working at The Legal Aid Society

HIGHER EDUCATION AND LOAN FORGIVENESS

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs.

Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below.

studentaid.gov

hesc.ny.gov/loan-forgiveness-programs

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us.

WORK AUTHORIZATION

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)

HOW TO APPLY

All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

Location

Manhattan - Civil Practice Lower Manhattan Neighborhood Office