Receptionist - Administrative Assistant

General Duties and Responsibilities

• Greet and welcome visitors to ensure they get the information or connection they need.
• Answer and direct phone calls to the appropriate person or department.
• Update contact information and other relevant information in the union’s membership database, and scan and upload documents as needed.
• Review incoming mail, faxes, packages, and route to the appropriate people.
• Manage variety of online calendars, including booking space within the building and updating administrative hearings calendar.
• Establish and manage paper and online filing systems.
• Maintain office tidiness and appearance so that it is welcoming to staff and members.
• Maintain office supplies inventory and place orders when necessary.
• Provide administrative support to staff and members.

What We are Looking For:

• At least 2 years of work experience in an office setting.
• High school diploma, or equivalent.
• Meticulous and well-organized.
• Proficiency with Microsoft Office suite.
• Ability to communicate accurately and clearly both orally and in writing.
• Excellent work attendance and professional work habits and demeanor.
• Proficiency with general office equipment such as copiers, scanners, and fax machines.
• Ability to lift up to 25lbs.
• Keen ability to build and maintain positive working relationships with others.
• Commitment to social justice and labor movement a plus.