Part-Time Executive Director - Capital Region Vegan Network

Capital Region Vegan Network

Executive Director Job Description

The Executive Director is a unique leadership position at Capital Region Vegan Network (CRVN), perfect for someone who is not only highly skilled in nonprofit administration but also deeply passionate about advancing a plant-based, community-driven mission. This role combines day-to-day operational management with long-term strategic visioning–an ideal passion project for a leader who believes in our cause.

Representative of Organization

• Act as an ambassador of CRVN’s values, igniting passion and building relationships with community partners, donors, and the broader vegan movement
  • Serve as the face of the organization at internal and external events
  • Seek out stakeholders and cultivate relationships with community partners and potential donors

Membership

• Lead effort to recruit, retain, and engage an inclusive membership
• Cultivate and manage relationships with perk providers

Management

• Together with the Personnel Committee, implement inclusive recruitment strategies to hire and retain talented, dedicated staff members
• Manage staff scheduling, time and attendance, payroll, vacation, and other related functions
• Oversee employee work product to ensure alignment with strategic plan, and that time is used efficiently
• Foster a collaborative and inclusive environment that celebrates our grassroots nature and leverages volunteer talent to amplify our impact
  • Engage volunteers to contribute to the success of the organization

Administrative

• Manage day-to-day administrative operations, ensuring efficiency, accountability, and alignment with our long-term vision
• Data Management
  • Manage donor, membership, and volunteer databases to ensure accurate and up-to-date records
• Communications
  • Serve as the primary point of contact for staff, volunteers, vendors, and community partners
  • Manage scheduling for meetings, Board sessions, volunteer events, and internal events
• Annual Member Report & Meetings
  • Draft and distribute a comprehensive Annual Report to CRVN members, outlining our accomplishments, challenges, and overall progress
  • Prepare and deliver presentations at CRVN bi-annual member meetings to review the organization’s work, strategic direction, and opportunities for community engagement

Event & Program Logistics

• Coordinate logistics for a variety of events—from small meetings and workshops to large-scale festivals—ensuring that all necessary permits, equipment, and supplies are secured
• Oversee event registrations, volunteer assignments, and follow-up communications

Operational & Legal Compliance

• Ensure timely completion of federal and state annual filings, insurance renewals, and other regulatory requirements
• Monitor and renew necessary permits, licenses, and insurance coverage
• Prepare and submit documentation required for grant applications and other funding opportunities

Board of Directors

• Attend and report at monthly Board Meetings and relevant committee meetings
• Communicate effectively and transparently with the Board and provide, in a timely and accurate manner, any information necessary for the Board to function properly and to make informed decisions

Strategic Planning / Programming

• Engage in strategic planning and create a work plan to assure organization is on track to meet or exceed its goals
• Oversee implementation of year-round programming, including coordination and execution of major festivals

Finances

• Together with the Treasurer and Finance Committee, review and advise on the annual budget to ensure that CRVN's financial planning aligns with our mission and operational needs
• Collaborate in developing and implementing funding strategies, including authoring grant proposals and identifying new funding sources
  • Manage grant-related reporting requirements by drafting acknowledgment letters, preparing annual reports for funders, and ensuring timely and accurate submissions
• Process and track invoices, expense reports, and receipts
• Assist in the process of depositing payments and donations and ensuring that financial details are accurately reported through our internal channels

Compensation & Scheduling

• $27/hour
• Approximately 20 hours per week
• This position will be posted for 30 days
• Target Onboarding Date: Early April 2025
• This is a hybrid remote/in-person position: day-to-day administrative work can be completed remotely during mutually agreeable hours
• The Executive Director is expected to attend all CRVN-hosted events, which generally take place on evenings and weekends
• The Executive Director must be available for virtual board meetings and other ad hoc meetings, which are generally held in the evenings

A deep personal commitment to veganism is an essential requirement for this position. The Executive Director must be a practicing vegan whose lifestyle and values align with CRVN's mission.

Employment with Capital Region Vegan Network is at-will, meaning that either the employee or CRVN may terminate the employment relationship at any time, with or without cause, and with or without notice. Nothing in this job description, any CRVN policies, or any oral or written statements made during the hiring process or employment shall be construed as creating an employment contract for a specific term or altering the at-will nature of the employment relationship. This at-will employment relationship may only be modified by a written agreement signed by the President of the Board of Directors of CRVN.

Capital Region Vegan Network is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. CRVN reserves the right to modify the job description at any time.