Administrative & Data Management Associate

WHO WE ARE AS A TEAM:

Voices for Progress (V4P) galvanizes the advocacy of major political donors, business leaders, entrepreneurs, philanthropists, and other prominent individuals who unite to champion a healthy climate and environment, strengthen our democracy, and ensure economic and social justice for all. Advocacy priorities have included economic inequality, health care access, climate change, immigration reform, voting rights, criminal justice reform, gender equality, campaign finance reform, judicial nominations, environmental justice, budget and tax policy, and more.

The V4P staff are passionate about the change we’re working to make in this country and are committed to living our values in how we support each other and the collaborative way in which we work together. Our personal backgrounds are as diverse as the wide range of policy issues we’re engaged in. We’re an energetic bunch who are constantly innovating within a rapidly evolving organization.

Get to know the V4P staff at: https://voicesforprogress.org/staff-advisors/

WHERE YOU’LL FIT IN THE TEAM:

The Administrative & Data Management Associate will be an integral part of both the Human Resources, Finance, and Administration (HRFA) Team and the Engagement & Growth Team. This position will support the organization’s fundraising, donor member recruitment, finance, human resources, and administrative functions. This includes database management, donor research, coordinating logistics, scheduling, clerical tasks, and assisting with the smooth functioning of the teams. This position is a non-exempt position. This position performs some similar responsibilities on behalf of a 501(c)(4) sister organization focused on building relationships with and electing progressive candidates with a focus on underrepresented communities.

The position is located in Washington, D.C. Staff have the flexibility to work from home within the D.C., Maryland, and Virginia (DMV) area; however, in-office presence is required at least twice per week, and additional days may be necessary for special projects or key organizational needs for this role. Staff are welcome to work from the office more frequently if preferred. Occasional travel throughout the Washington, D.C. area may be required for meetings and events. The position title is officially “Administrative, Growth & Engagement Associate.” The title “Administrative & Data Management Associate” is used in this job posting for ease of understanding regarding the position’s responsibilities.

V4P is committed to a diverse staff and to an inclusive culture that holds equity as a value and a priority. V4P welcomes applicants who bring a variety of perspectives, experiences, and competencies. We strongly encourage applications from women, people of color, and bilingual and bicultural individuals, as well as members of the LGBTQIA+ community. V4P is committed to supporting employees of varying abilities and to providing reasonable accommodations to enable individuals with disabilities to thrive at V4P.

WHAT YOU’LL DO:

• Data Management for Fundraising, Member Engagement & Recruitment: Responsible for the Engagement & Growth team’s data management, recordkeeping, and reporting regarding all organizational fundraising efforts, member donor recruitment, and member participation. Assist with administration of Salesforce database. Conduct research and relationship mapping to identify new politically connected donors.
• Finance: Receive and properly record donor contributions, ensuring they arrive at the organization’s fiscal sponsor for processing. Reconcile revenue and fundraising records. Support the preparation and coding of expense card reports to ensure they are ready for processing.
• Human Resources: Support staff hiring processes by helping with recruitment tasks and onboarding activities. Help plan and coordinate staff activities and employee workplace support activities.
• Administration & Operations: Assist with Administration & Operations functions, including scheduling and logistics of Board meetings, maintaining organizational files, ensuring staff have the necessary technology access, etc. Process mail, manage office supplies, and maintain the organization and appearance of the National Office.
• Administrative Support: Provide clerical support for the President and coordinate their calendar and scheduling. Provide general administrative support to the HRFA and Engagement & Growth teams, including assisting with event logistics and coordination, travel scheduling, preparing mailings, etc.

WHAT YOU BRING:

• Bachelor’s degree or equivalent experience required.
• At least two years of experience in a related field (e.g., database management, non-profit development, political fundraising, administrative support, or other relevant experience).
• Experience maintaining a database, compiling spreadsheets, or otherwise organizing detailed numerical information.
• Experience in general office and administrative work.
• Some understanding of fundraising, preferably with major donors.
• Superb attention to detail and ability to organize and manage significant amounts of information and data.
• Strong computer skills and a willingness to learn new software are required. Competency with Microsoft Office (particularly Excel) and Google Suite is also required. Experience with Salesforce or a similar donor database and with DonorSearch or similar donor prospecting software is also beneficial but not required.
• Able to manage multiple small assignments simultaneously.
• Ability to thrive in a fast-paced multi-office organization where change is common.
• Clear communicator, including being able to communicate with the President and senior staff quickly and succinctly while they’re on the go.
• A team player who collaborates well with others.
• Interested in and follows current events and progressive policy issues.

WHAT WE PROVIDE:

We hope that you are excited by the opportunity to work with us. We are proud to offer a comprehensively designed benefits package and other perks to support our team and allow us to focus on our work of championing a healthy climate and environment, strengthening our democracy, and ensuring economic and social justice for all.

• Compensation: The salary for this position starts at $48,000, with additional overtime pay as needed. The final salary will be determined based on qualifications and experience.
• Insurance: We offer comprehensive medical, dental, vision, disability, and life insurance plans for employees and their families. Employees can choose from multiple coverage options that fit their needs, including individual and dependent coverage. Plans vary in cost, coverage levels, and provider networks, allowing employees to select the option that aligns with their priorities. Additional benefits, such as a health savings account (HSA) and employer contributions, may be available depending on the selected plan.
• Supplemental Coverage (optional): Include accident, hospital, and critical illness insurance.
• 403(b) Plan: We match 100% of the first 4% of your contributions and 50% of the next 2% for a maximum employer contribution of 5% of your salary. Employees are fully vested immediately.
• Generous Vacation and Paid Time Off: We prioritize rest and work-life balance by providing a structured time-off policy that allows employees to recharge throughout the year. Our benefits include:
• 12 Personal Leave Days and 12 Wellness Days for flexibility and self-care. Personal leave increases to 15 leave days after 1 year.
• 3 Paid Optional Holidays for employees to observe days that are meaningful to them.
• 11 Designated V4P Paid Closures throughout the year.
• 1-Week Summer Break in July when the organization closes.
• 1-Week Winter Break in December when the organization closes.
• Paid Leave of Absence Policy: Employees receive paid leave for any FMLA-covered event, including parental or family leave, with no waiting period.
• Pre-Tax FSA Plan: Employees can make pre-tax contributions to a flexible spending account (FSA) for medical, dependent care, and transit expenses.
• Cell Phone Stipend: A $75 monthly stipend is provided to support cell phone expenses.
• Loan Forgiveness: As a 501(c)(3) organization, employees may be eligible for loan forgiveness under the Public Service Loan Forgiveness (PSLF)Program.