Financial Grants Manager, Environmental Health

Vital Strategies is a global public health organization. Our programs strengthen public health systems and address the world’s leading causes of illness, injury and death. We currently work in more than 80 countries, supporting data-driven decision-making in government, advancing evidence-based public health policies, and mounting strategic communication campaigns. Vital Strategies’ priorities are driven by the greatest potential to improve and save lives. They include noncommunicable disease prevention, tobacco control, road safety, food policy, overdose prevention, environmental health, and data for health. Our programs are primarily concentrated in low- and middle-income countries in Africa, Latin America, Asia and the Pacific; the Overdose Prevention Program is our first initiative in the U.S. Please visit our website at www.vitalstrategies.org to find out more about our work.

Vital Strategies believes our programs are strengthened when they are developed and supported by individuals with diverse life experiences, whose understanding of social and cultural issues can help make our work and workforce more inclusive. We welcome applications from people of all backgrounds and do not discriminate on the basis of race, color, religion or creed, gender, national origin, ancestry, actual or perceived age, physical or mental disability, veteran or military status, marital status, sexual orientation, or any other basis protected by local, state, or federal laws.

About the Lead Poisoning Prevention Program:

Lead poisoning is a widespread but preventable crisis that affects millions—particularly children—leading to severe cognitive, developmental, and lifelong health consequences. Vital Strategies is expanding its program that addresses the issue of lead poisoning in low- and middle-income countries. We plan to build upon existing efforts and interest by collaborating with governmental agencies in more Indian states to strengthen health systems and build local expertise in lead poisoning prevention to enact sound, cost-effective policies to address exposures.

Job Purpose:

The Financial Grants Manager, Environmental Health will be responsible for the contractual, financial, budgeting, and reporting for the Bloomberg Philanthropies’ Lead Poisoning Prevention Program and will work in close collaboration with the program team, the Finance & Administration Division, external contractors, and vendors.

The Financial Grants Manager will prepare donor financial reports and accompanying narratives, projections, budget submissions/authorizations, responds to requests for financial information and audits. They will ensure the accuracy, quality, and timelessness of all financial transactions charged to the grant and approve disbursements and reconciliation of project funds transferred to sub-grantees. The Financial Grants Manager will work with US Finance to coordinate and track fund transfer payments. They will review all invoices and staff/consultant payment requests presented for approval before submission to Accounting and serves as a point of financial contact for all vendors working on this project.

This role may be based in the tri-state or District of Columbia areas. Vital is also open to qualified applicants from other global regions. The candidate must have authorization to work legally in the respective country at the time of hire. If based in the tri-state area, the candidate must follow Vital’s hybrid (2 days per week in office) work schedule. We offer highly competitive compensation and comprehensive benefits. The salary range for this position is $85,000 USD to $95,000 USD.

Duties and Responsibilities:

Financial Management -

• Serve as the primary grants management support for the assigned grant portfolio;
• Provide scheduled financial donor reports/projections, budget submissions/authorizations, and respond to requests for financial information and support to audits;
• Create monthly cash flow reports, respond to subgrantee data requests, and develop fiscal year and reforecast expense budgets in collaboration with program teams;
• Work with the Business Intelligence Analyst to update Power BI budget dashboard reports and ensure accurate accounting of incurred commitments and expenses;
• Provide budget updates and projections to inform the business decisions of project leadership;
• Ensure the accuracy, quality, and timeliness of commitment and expense data to accurately complete scheduled financial donor reports/ projections, budget submissions/authorizations, and respond to requests for financial information and support to audits;
• Review and submit all contractor invoices and consultant/staff expense reports to Accounting for payment processing and work to troubleshoot any problems that arise with payment execution.

Contracting -

• Review and approve all assigned requisition forms and agreement financial clauses, payment terms, financial reporting schedules, etc;
• Assist in the negotiation of vendor agreements as requested by the Program team;
• Provide orientation to vendors on matters related to payment and reporting terms included in their agreements and Vital invoice submission and requirements;
• Review all independent contractor and service provider requests for fee revision due to local currency exchange rate or inflation increases and make recommendations to contract managers;
• Review and reconcile financial reports from contractors, ensure they are completed according to grant reporting requirements, and submitted on time;
• Conduct risk assessments, or reassessments, of subgrantee contractors as determined by internal risk management policy;
• Keep abreast of, interpret, and provide guidance to assigned program staff on donor and organizational regulations and policies; educate staff on contract compliance and operational topics.

General -

• Assist the Senior Grants Manager and the Director of Grant Management and Administration to ensure portfolio compliance with donor regulations, internal policies, and standard operating procedures;
• Assist in the review and development of Finance Division standard operating procedures;
• Perform other duties as assigned.

Qualifications:

Education and Degree -

• Bachelor’s degree in finance, business management, or a related field preferred.

Skills and Abilities -

• High attention to detail and accuracy;
• Advanced expertise in MS Excel, including proficiency in using pivot tables, V-lookups, and working knowledge of PowerPoint;
• Ability to multi-task, and provide excellent customer service and courteous team support;
• Strong skills in establishing work priorities and the timely meeting of deadlines and milestones;
• Able to communicate with varied audiences clearly and credibly;
• Ability to work in an international setting with colleagues in different time zones;
• Ability to build impactful relationships across a diverse range of cultural, generational, ethnic, racial, educational, and social backgrounds;
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

Experience:

Required -

• Minimum six to seven years of finance and/or grants management, and budgeting experience;
• Experience in reviewing financial data for donor reporting and creation of routine monitoring reports for budget holders;
• Experience working with global teams in multiple time zones.

Preferred -

• Experience working in a non-profit or foundation setting preferred;
• Experience using NetSuite and Vena.

Working Conditions and Physical Requirements:

• The position will be required to travel internationally up to 10% of the time to attend meetings;
• The candidate must be willing to work and be flexible with colleagues across different time zones.