Executive Assistant, General Counsel Office and Investor Network

About Ceres

Ceres is a nonprofit organization working with the most influential capital market leaders to solve the world’s greatest sustainability challenges. Through our powerful networks and global collaborations of investors, companies, and nonprofits, we drive action and inspire equitable market-based and policy solutions throughout the economy to build a just and sustainable future.

For more information about Ceres, please visit our web site (www.ceres.org).

Here at Ceres, we value integrity, equity, belonging, compassion, and respect. We demonstrate those values through how we communicate and collaborate with our colleagues and external partners; and embody them in our decision making and advocacy efforts to create a more just and sustainable future.

About the General Counsel’s Office

This role supports Ceres’s General Counsel (50%). The General Counsel provides legal counsel, strategic guidance, and consultation to the Chief Executive Officer and organizational leaders on a comprehensive range of legal and associated issues.

About the Investor Network Team

The Investor Network (IN) team works with more than 220 institutional investors with $44 trillion in assets under management to help members manage their investments and portfolios for a just and sustainable future. Working both domestically in the U.S. and globally, we help coordinate investor initiatives including Climate Action 100+, The Investor Agenda, the Paris Aligned Investment Initiative, and the Net Zero Asset Managers initiative.

About the Role

This role provides administrative support to Ceres’ General Counsel (50%) and the Vice President of the Investor Network (50%). This a hybrid position and will require the Executive Assistant to work onsite in the Boston office a minimum of two days per week (typically Tuesdays and Thursdays).

Specific duties include but are not limited to the following:

Chief Legal Officer Support

• Conduct investigative research, court document searches, and expert network research.
• Provide case tracking via PACER.
• Review and issue-spot program documents forwarded for legal review.
• Schedule meetings and appointments to synchronize with the calendars of other senior leaders and Ceres’ organizational calendar.
• Serve as Salesforce database point person completing necessary data entry in support of contract approvals, team annual planning process, and other initiatives.
• Act as point of contact for external partners and consultants, providing answers to logistical questions on contracts and other matters.
• Manage team correspondence; prioritize email and Slack communications, determine actions and ensure follow-through of activities to completion.
• Make necessary travel arrangements coordinating air, hotel, and other logistics as necessary.
• Manage expense reimbursement for executives and key initiatives.
• Special projects as assigned.

Investor Network – Investor Engagement Hub Support

• Serve as general internal point of contact for VP Investor Network.
• Schedule internal meetings and external appointments to synchronize with the calendars of other senior leaders and Ceres’ organizational calendar.
• Manage team correspondence; prioritize email and Slack communications, determine actions and ensure follow-through of activities to completion.
• Provide support for team events and meetings coordination by managing meeting logistics, preparing meeting materials, arranging travel when needed, taking minutes, and ensuring appropriate follow-up from the meetings.
• Make necessary travel arrangements coordinating air, hotel and other logistics as necessary.
• Manage expense reimbursement for executives and key initiatives.
• Special projects as assigned.

Qualifications

• Bachelor's degree or commensurate experience required.
• Minimum of two (2) years of full-time related work experience required; experience supporting a senior level staff member preferred.
• Legal or law office support experience highly preferred.
• Experience conducting investigative legal research, court document searches, network research and experience with PACER for case tracking are preferred.
• Excellent research, organizational, and problem-solving capabilities and highly developed written and verbal communication skills.
• Sound judgment and high level of integrity and professionalism, with an ability to manage confidential information and maintain discretion, diplomacy, and courtesy in all contacts.
• Ability to work both independently and collaboratively as part of a team.
• Proficient with Microsoft Office suite (Word, Excel, PowerPoint), other database applications, teleconference and webinar systems and standard e-mail computer applications and willingness to be trained in Ceres specific applications.
• Knowledge of or willingness to be trained in specific Ceres’ applications necessary for success: Salesforce, Bloomberg, and others.
• Demonstrated ability to support Ceres’ Commitment to Inclusion and Equity.
• High level of interest in understanding Ceres’ program work, Ceres’ Theory of Change, and environmental and sustainability issues.
• Demonstrated initiative and motivation, and ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to travel as needed.