Executive Assistant

About AJC

American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. From world capitals to college campuses, AJC works with leaders across society to stand up for Israel; confront antisemitism, no matter the source; and uphold the democratic values that unite us. In the wake of Hamas’ October 7 attack—the worst massacre of Jews since the Holocaust—AJC has mobilized its global network to tackle the unprecedented threats facing world Jewry. Join us. Together, we can shape a new future for Israel and the Jewish people.

Your Department

The Development team strategically plans, organizes, and executes fundraising initiatives to secure financial support for the organization's mission and activities. This includes cultivating strong relationships with donors, executing events, implementing campaigns, and ensuring effective stewardship of contributions. We collaborate with regional offices to support and improve fundraising operations at the local level, expanding the organization's reach and impact.

Your Impact

This position makes an impact at AJC by providing effective execution of tasks and providing essential support to the success of the team/department; may lead significant projects or mentor/train others. Works with light supervision to solve routine and moderately complex problems and make routine and moderately complex decisions. Incumbents provide essential administrative support to their supervisor. The Executive Assistant serves as a gatekeeper and will ensure that the department operations run smoothly and efficiently. The Executive Assistant is responsible for completing a variety of administrative, operations, and communications tasks and assisting with or leading projects and initiatives aligned with AJC’s priorities.

Your Role

• Support the execution of the department's strategy, goals, objectives, and action plans by completing a variety of

administrative tasks

• Coordinate logistics and communications for advocacy and outreach projects, events, and meetings
• Plan and implement research projects
• Maintain calendars and schedule appointments and meetings
• Arrange complex and detailed travel plans, itineraries, and agendas
• Process expense reports and other tracking/reporting tasks
• Maintain inventory of office supplies
• Take notes at meetings with internal and external stakeholders
• Organize and maintain department documentation files
• Maintain the department's contacts and mailing lists
• Execute departmental reporting and tracking (e.g., financial reports, budgets, expenses, program updates, donor contributions,

contracts)

• Serve as a main point of contact for AJC colleagues and external stakeholders
• Serve as the gatekeeper for access to the senior manager
• Organize, prioritize, and manage incoming and outgoing communications (phone calls, email, and mail)
• Respond timely to inquiries and requests from internal and external stakeholders
• Prepare and disseminate group mailings
• Draft and edit correspondence, documents, spreadsheets, and other communication materials

Specific to This Role

The Assistant to the Chief Development Officer oversees and executes a range of projects including analysis of overall donor trends, creating standard operating procedures, executing a calendar of regular cross-department meetings, professionalizing the management of AJC’s prospect base, stewarding major donors, among other responsibilities.

Supervisory Role

Individual contributor

Education, Training, and Experience

• Bachelor's degree
• Minimum of 3 years of experience and advanced job skills and knowledge

Knowledge, Skills, and Abilities

• Passion for the mission, goals, and objectives of AJC
• Committed to AJC’s core values: respect, teamwork, integrity, excellence, and accountability
• Demonstrates professionalism and high standards of conduct
• Ability to work collaboratively with individuals from diverse backgrounds
• Excellent communication skills (written, verbal, and listening)
• Strong organization and project management skills, including the ability to set priorities and meet deadlines
• Excellent attention to detail and follow-through
• Capacity to multitask and work in a fast-paced and changing environment
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook), Google Suite applications, and Zoom

Physical Demands

Office employees:

• Remaining in a stationary position, often sitting or standing for prolonged periods
• Repeating motions that may include the wrists, hands, and/or fingers
• Communicating with others to exchange information
• Moving about to accomplish tasks or moving from one worksite to another

Disclaimers

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Compensation

Salary range is $60,000 to $70,000 dependent on relevant experience.

Benefits

Regular Full-time employee benefits:

• Medical, vision, and dental plans
• Flexible Spending Account options
• Generous Paid Time Off (PTO) - 10 vacation days per year, that increases with continued employment
• Paid Holidays (many Federal and major Jewish Holidays)
• Hybrid work schedule
• 403(b) participation, after one year of employment
• Transit plan
• After applicable waiting or probationary periods have been met

Ready to Apply

Please submit your application to: https://ajchr.wufoo.com/forms/w1uspn8c0pwwq0x/

AJC is an equal opportunity employer.