Finance Assistant (Potentially Remote – EST)

Make a difference in the lives of sexual assault survivors: join the Maryland Coalition Against Sexual Assault

MCASA is Maryland’s sexual assault coalition and includes the State’s certified rape crisis centers and other organizations and individuals concerned with ending sexual violence. MCASA includes a legal division, SALI (the Sexual Assault Legal Institute), and a Program Division which includes training, technical assistance, and prevention designed to respond to and end sexual violence in the state of Maryland.

MCASA is seeking a Finance Assistant to help support our daily financial operations. This position may be fully remote for an employee with work experience who can work Eastern Standard Time and has access to reliable internet. MCASA’s team is passionate about ending sexual violence and committed to taking care of themselves and one another.

Position Overview

MCASA’s Finance Assistant will assist our Grants and Finance team, providing the operational support critical to allowing MCASA to help sexual assault survivors. The Finance Assistant is responsible for supporting accounting, payroll, grant finances, and fiscal data management for the agency. This is a full-time, potentially remote position that reports directly to MCASA’s Finance & Operations Director.

Responsibilities and Duties

• Assist in the verification, entering, and paying of bills, allocating as appropriate to grants.
• Assist in the entry of accounting information into QuickBooks as necessary, including vendor/employee information, deposits, and donations.
• Assist in the reporting of timesheet data to payroll vendor and recording of payroll into Quickbooks.
• Manage the financial aspects of 2-4 grants.
• Assist with monthly bank reconciliations and monthly journal entries.
• Develop skills needed to draft grant modification requests, including both numbers and narrative portions.
• Manage travel requests by verifying when funds are available, grant compliance and allocations.
• Assist with grant reporting, reimbursement requests, and applications.
• Assist with annual tiling of 1099s and other tax forms, and PCI certification.
• Understudy Finance & Operations Director essential tasks necessary to support agency functioning when the Director is on leave or tending to other tasks.
• Provide support to Finance & Operations Director in gathering information and responses needed for annual audit.

Qualifications

• Experience in accounting, payroll, or other discipline requiring working with numbers and advanced mathematic computational skills.
• Strong attention to detail.
• Strong verbal and written communications skills. Ability to communicate in person, by phone, via email, and in writing required.
• Patience and ability to draft responses to government funder inquiries.
• Familiarity with federal and state financial management requirements preferred.
• Ability to consider and describe different options and approaches when problem solving.
• Experience in using Quickbooks Online for Non-Profits, Microsoft Excel, and database management.
• Ability to meet tight deadlines and work under pressure.
• Ability to work remotely (equipment is provided by agency).
• Availability to work 40 hours per week during regular business hours Eastern Standard Time (EST).
• Fluent in English.

Classification: Non-Exempt

Salary: Individuals holding a comparable position at the time of this posting receive compensation ranging from $50,000-$60,000 and the salary for this position is expected to fall within this range.

MCASA is committed to transparency, fairness, and equity in the hiring process. Compensation is determined based on education and work experience, victim services experience, and language skills. For attorneys, admission to practice law in Maryland is also considered. MCASA values a range of life and work experiences and encourages people to apply for positions they believe they are a good fit for even if there are aspects of the job that they will have to learn.

MCASA sets salary ranges being attentive to compensation levels throughout the agency, equity, and skill levels. The agency is mindful of the need to use objective criteria to ensure that new employees and current staff with similar credentials are paid fairly and the agency does not negotiate salaries with individual employees or applicants. MCASA does not consider prior salary history of applicants and requests that applicants omit this information from application materials.

MCASA’s current benefits include:

• 80% of health insurance premium (3 plans to choose from)
• 100% of vision and dental insurance premiums
• Flexible work environment, including hybrid work, flexible hours, and supportive colleagues
• 40 hour work week including paid one hour lunches
• Paid sick and safe leave
• Twelve paid holidays
• Paid vacation beginning at 10 days the first 12 months, increasing to 15 days the following year, with additional set increases over time
• Three additional floating holidays during the winter holiday season (12/15-1/7)
• Two personal days annually
• Overtime after 40 hours

Other reasons you will love working at MCASA:

• Organizational commitment to survivor justice, sexual assault prevention, and offender accountability
• Organizational culture that is inclusive, supportive, and purposeful
• Balance between individual and collaborative work
• Professional development opportunities inside and outside the agency

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

This position is fully remote. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Commitment to Diversity

MCASA is an equal opportunity employer. Its policy of nondiscrimination means that all employment decisions will be based on merit and without regard to factors unrelated to job performance, such as ethnicity, creed, marital status, national origin, religion, gender, age, sexual orientation, and physical, emotional or mental capacity.

Note to Potential Applicants: Applicants do not need to possess all of the listed qualifications. Research shows women and people of color are less likely to apply for jobs where they do not meet all of the listed qualifications. If you don't meet all qualifications but think you would be a good fit for the position, please apply.

MCASA values diverse life experience and is an Equal Opportunity Employer. People of color, people with disabilities, and/or people who identify as LGBTQI are strongly encouraged to apply.

Our ideal candidate will share our passion and commitment to believing and supporting survivors, holding people who cause harm accountable, and taking action to end sexual assault in Maryland. We also expect that all members of our organization recognize that sexual violence and oppression are intricately linked, and are dedicated to grappling with the complexities of societal power and privilege in order to create an inclusive movement to end sexual violence. Candidates must be able to recognize personal biases and address them productively, as well as communicate effectively with a wide range of individuals, groups, and organizations.

To apply: Send resume and cover letter to jobs@mcasa.org with “Finance Assistant”” and your name in the subject line. No phone calls, please. Applications will be considered as received and applicants are encouraged to apply as soon as possible. Start date is January 2025.