Accounts Payable Specialist

The National Association for the Education of Young Children (NAEYC) is a 501c3 nonprofit organization with a mission to promote high-quality early learning for each and every child, birth through age 8, by connecting practice, policy, and research. NAEYC advances a diverse, dynamic early childhood profession and supports all who care for, educate, and work on behalf of young children.

NAEYC is currently seeking an experienced Accounts Payable Specialist to support improving processes within the organization. This position reports to the Senior Accountant and plays a crucial role in building and maintaining relationships with vendors and enabling the Accounting Team to manage cash flow effectively through the prompt processing of invoices. This is a key position requiring a Specialist who is attentive to details, prompt with follow up and proactively works to resolve issues.

NAEYC operates under a hybrid model and employees are expected to physically be in the DC office at least one day a week.

Responsibilities:

• Manages the AP inbox by reviewing and handling all items received daily
• Analyzes invoices to determine the correct coding, obtaining approval from the Department Lead, and entering into Sage Intacct
• Develops an in-depth understanding of NAEYC's Departments, Projects, and Chart of Accounts.
• Maintains accurate accounts by regularly referring to past invoices to check for duplicates in order to maintain consistency in invoice details
• Analyzes invoice and contract details to ensure invoices are posted correctly, determining whether they should be posted to prepaid expenses
• Supports month-end processes by identifying any invoices that need to be accrued
• Processes monthly payments to NAEYC's 50+ State Affiliates
• Processes expense reports by reviewing the contents of all receipts, tying the total of the receipts to the expense report, verifying the coding, then entering the expense report into Sage Intacct. (There is currently an interim manual policy in place using Excel, however NAEYC is in the process of implementing a new travel booking and expense reporting software platform.)
• Builds and sustains relationships with both new and existing vendors. Addresses vendor inquiries and resolves issues related to payments or account discrepancies
• Onboards new vendors by obtaining their contact information, ACH information, and a Form W-9
• Evaluates the Form W-9 and updates the vendor record with the appropriate 1099 information
• 1099s filings: Reviews vendor records and prepares for the filing of all 1099 documents in January
• Annual Audit: Provides support during audits by gathering necessary documentation; may perform some account reconciliations

Qualifications:

• High School Diploma or GED required, college level courses preferred
• 7+ years prior experience working in Accounts Payable required
• Experience with Sage Intacct highly preferred
• Proficiency with Microsoft platforms including Excel, Outlook, and Teams, including advanced functions of Excel
• Excellent communication skills: written, verbal, listening
• Self-motivated and proactive; anticipates needs and takes actions
• Ability to actively engage with members of the organization to address and resolve issues
• Ability to work independently, manages time effectively, and balances priorities
• Highly organized and detail-oriented
• Curious, eager to learn and grow; asks lots of questions to improve understanding

Salary:

Salary for this position is competitive and will be determined based on the candidate's experience and the prevailing compensation standards within the Washington, DC metro area

Physical Demands:

There are specific physical demands that must be met by an employee to successfully perform the essential functions of this position. For example, walking and moving throughout a building, handling materials and objects, working at a computer for long periods of time and communicating freely - writing, speaking, listening. Further discussion and reasonable accommodation will be considered to enable individuals with disabilities to perform the essential functions.

Position Designation/Business Continuity:

Hybrid: This role is based in the DC Metro Region and is required to physically be on-site in the DC office at least one day a week. due to the needs of the position. Employees are expected to be in the office on Wednesday's unless otherwise determined by immediate supervisor and department leadership.

Equal Employment Opportunity:

NAEYC is dedicated to providing equal opportunities to all individuals regardless of race, color, religion, ethnic or national origin, gender, age, marital status, personal appearance, sexual orientation, gender identity or gender expression, family responsibilities, political affiliation, matriculation, genetic information, disability, or protected veterans.