Office Manager

GTCF is looking for a friendly and efficient Office Manager to create a positive and welcoming

environment for everyone. This includes staff, partners, and visitors, both in-person and online.

Ensure the physical space and experience of GTCF supports and enhances GTCF’s brand,

culture, and strategic goals.

You'll be responsible for the day-to-day running of the office, working closely with the Executive

Administrator and others to ensure a smooth and productive experience for all. This involves

collaborating with building management, contractors, and various service providers to maintain

an organized and inclusive workspace that helps GTCF achieve its goals.

ESSENTIAL JOB FUNCTIONS

• Front Desk Reception: greet visitors to GTCF, answer phones, forward calls, process mail, and answer questions related to events, grants, gifts and other community resources.
• Meeting & Event Support: logistics for internal and external events, set-up and clean-up of meetings and events.
• Administrative Support: maintaining calendars, copying, filing, provide backup support for office coordinators and special projects as needed.
• Office Functionality: ordering and stocking supplies, upkeep of common areas, maintaining files.
• Building Liaison: primary contact for building management, maintenance, parking.
• Customer Service: Meet the needs of GTCF staff and guests effectively, respectfully, and in alignment with GTCF’s brand and identity.
• Oral and Written Communication: Effectively express ideas, thoughts, and concepts verbally and in writing. Use audience-appropriate style, tone, and approach.
• Strong Working Experience: Extensive experience using Office365, Zoom, Teams, and conference room A/V systems, with a commitment to learning and integrating new technologies to enhance efficiency and improve engagement with GTCF's constituents.
• Planning and Logistics: Monitor supplies, needs, and upcoming demands in a way that provides smooth, uninterrupted availability of the items and service necessary for GTCF’s successful office operations.
• Networking: Develop a broad network of contacts to get things done; demonstrate awareness and understanding of informal networks, specifically who does what and how things get done.

CORE COMPETENCIES

• Passion and dedication to be part of creating a racially equitable, thriving Pierce County.
• Action Oriented self-starter who can take direction and independently follow-through on multi-step activities while building and strengthening long-term relationships with internal and external stakeholders.
• Flexibility to adapt to new information and a willingness to attempt new ways of solving problems as part of a continuous learning organization.
• Persistence to meet or exceed stated goals until the goal is no longer reasonably attainable; approaching objections or challenges with a positive attitude to explore alternative solutions to meet needs.
• Attention to detail, showing concern for all involved at the appropriate level for the task.
• Organization including time/task management, file/office management, and planning.
• Ability to balance the needs and interests of various stakeholders, making decisions involving competing goals, objectives, and priorities.
• Integrity & ethics, especially with respect to confidentiality of sensitive information.
• Professional maturity to maintain a positive outlook and work constructively under pressure.
• Cross-team collaboration, including a comprehensive awareness of the impact and implications of decisions and actions on other teams and on GTCF.

COMPENSATION

This is a full-time position based in the office, with a 36-hour work week. You'll work Monday through Thursday, with Fridays ending at 12 pm. Annual salary range: $68,000 to $72,000. Along with a competitive salary, you'll receive a generous benefits package including:

• Time off: 3 weeks of vacation your first year, 16 paid holidays (including the entire week of Thanksgiving!), 2 floating holidays, 2 personal days, and 8 sick days.
• Insurance: Comprehensive health, vision, and dental insurance, plus short- and long- term disability coverage.
• Financial: A 401(k) retirement plan and life insurance.
• ** Perks:** Free parking, free gym access, and a monthly stipend to help with your home technology needs.

EQUAL OPPORTUNITY

GTCF is an equal opportunity employer and values diversity at our organization. We are committed to providing a fair and inclusive work environment and do not discriminate on the basis of race, color, creed, religion, sex, sexual orientation, gender identity or expression, age, national origin, citizenship, veteran or marital status, disability, or any other characteristic protected by law.

SUBMISSION REQUIREMENTS

Please submit your resume and cover letter of interest no later than end of day November 8, 2024 to: hello@executiveallure.com