Synagogue Administrator

Position Overview:

The Synagogue Administrator (SA) is responsible for managing the day-to-day operations of Congregation Shir Shalom, ensuring efficient functioning of the synagogue’s administrative and financial tasks, and facility management. The SA serves as a point of contact for members, visitors, and staff. The SA plays a key role in maintaining a welcoming and organized environment, and supporting the synagogue’s religious, educational, and social programming.

Key Responsibilities:

1. Administrative Management
   • Oversee all daily administrative tasks, including answering phones, responding to emails, and maintaining synagogue’s calendars, records and files.
2. Rabbinical support.
   • Provide necessary support to the Rabbi in conducting her pastoral, worship and teaching responsibilities, such as maintaining the Rabbi’s calendar, organizing meetings, events, and appointments, and preparing learning and worship materials.
3. Communication Management
   • Facilitate communication with congregants through newsletters, emails, mailings and social media.
   • Maintain synagogue’s membership database
4. Financial Management
   • In collaboration with Treasurer, process and deposit donations, and create reports, ensuring timely record-keeping.
5. Facility Management
   • Coordinate use of the synagogue’s facilities for services, classes, events, and external rentals.
   • Manage vendor contracts for building maintenance, office supplies, etc.
   • Oversee the upkeep and cleanliness of the building, coordinating repairs and maintenance.
6. Clerical Support
   • Provide clerical and administrative support to the Board, lay leaders, Director of Education and committees.
   • Assist in preparing for, and maintaining approved minutes of, Board and Executive Committee meetings.

Qualifications:

• Education: Bachelor’s degree or equivalent is preferred.
• Experience: Prior experience in office administration, financial management, or nonprofit work is required; experience in a synagogue or religious organization is preferred but not required.
• Skills:
  • Strong organizational and time-management skills.
  • Ability to work a flexible schedule, including occasional weekends and/or evenings.
  • Ability to perform tasks remotely.
  • Excellent verbal and written communication skills.
  • Ability to multitask and manage priorities effectively.
  • Proficiency in office software (MS Office, Google Suite) is required. Experience with synagogue management software (e.g., Shul Cloud, Chaverware) is a plus.
  • Knowledge of Jewish customs, holidays, and traditions is preferred but not required.

Compensation:

• $50,000-$55,00 per year, commensurate with experience.
• Benefits: Flexible work hours; Four weeks PTO; $4500 annual contribution to health care; group sponsored pension plan; $200 annual wellness incentive; three days paid volunteer time; and $100 charitable contribution match.

How to Apply:

Interested applicants should send their resume and a cover letter detailing their relevant experience to president@shirshalomvt.org. Please include "Synagogue Administrator Application" in the subject line.