Procurement Specialist

The Procurement Department is seeking a detailed-oriented, organized and innovative individual to join our Procurement & Fleet Team as a Procurement Specialist. The selected candidate will report to the Procurement Manager and/or Procurement & Fleet Director. The selected candidate will be responsible for identifying and procuring quality goods and services for the company at the most competitive rates as well as build strong working relationships with suppliers as well as departments that will result in more efficient and effective procurement strategies.

II. ESSENTIAL DUTIES & RESPONSIBILITIES:

Negotiation

• Identify suppliers of goods and services.
• Negotiate terms with suppliers such as price, quality of goods, deadlines, expectations. Etc.
• Assists Procurement Manager & Director in communication to businesses of new supplier agreements and follow-up on submitted ideas from business for Procurement assistance.

Collaboration

• Liaise with suppliers and requisitioners regarding updates and details of goods.
• Helps coordinate and filter supplier meetings and schedules with key stakeholders.
• Work with various functions and assists department with roll-out of procurement standard operating procedures and procurement compliance.

Data Analysis

• Helps with data analysis and spend analytics and with administrative work associated with improving ERP system.
• Analyze invoices to ensure accuracy of goods delivered.
• Identify potential errors for the requested goods and services based on the location nature.

Other Duties

• Create Purchase Orders.
• Assist Fleet Dept as needed

KEY PERFORMANCE STANDARDS

• Problem-solving skills – Ability to analyze data and search for inconsistencies, then reconcile inconsistencies and devise solutions to errors.
• Negotiation Skills – Should have effective verbal and email communication skills, problem solving, product knowledge and decision-making skills.
• Math skills – Ability to use math to calculate data and ensure that information is correct. Ability to work with numbers and make calculations with minimal errors.
• Interpersonal Skills – Ability to remain calm in stressful situations. Treat staff who possess lesser technical skills with respect and find the best way to help answer their questions so that they can be successful in their job duties.
• Communication skills – Effective verbal and written communication skills to interact effectively with colleagues and managers of all levels throughout the organization.

III. REQUIREMENTS:

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Business or Supply Chain preferred. High School Diploma or its equivalent.
• 3 years’ experience in relevant field or internship experience.
• Proficiency with MS Excel , Word and Outlook.
• Awareness of Procure to pay systems, processes, and associated ERPs(Bellwether/EPMX) preferred.
• Furniture procurement knowledge, ability to work with sizes/dimensions.
• NY/NJ/CT valid driver license preferred.

S:US IS AN EQUAL OPPORTUNITY EMPLOYER