Development Assistant

Emily’s Entourage (EE) is seeking a full time Development Assistant to provide support to the EE development team, which includes the co-founders, the Director of Development, and the Development and Events Coordinator. The Development Assistant will report to the Director of Development.

The Position

We are looking for a Development Assistant to perform a variety of administrative tasks to support all aspects of fundraising, including sponsorships, campaigns and appeals, donations, grants, and events. Responsibilities will include maintaining updated donor records, tracking and processing payments (donations, sponsorships, etc.), supporting donor communications, drafting and submitting sponsorship requests and reports, tracking sponsorship benefit fulfillment, supporting peer-to-peer fundraising campaigns, and supporting EE events. To be successful in this role, the ideal candidate should be well-organized, have strong time management skills, be customer service oriented, have the ability to multitask, and will be a team player who is willing to jump in as needed to support the mission and team. Ultimately, the Development Assistant will contribute to the efficiency and impact of EE’s work by ensuring all administrative fundraising tasks go smoothly for EE staff and donors.

The Organization

EE is an innovative 501(c)(3) that funds research for new treatments and a cure for individuals in the final 10% of the cystic fibrosis (CF) population that do not benefit from current mutation-targeted therapies. CF is a fatal genetic disease primarily affecting the lungs and digestive system that afflicts Emily and many others worldwide. Since 2011, EE has awarded millions of dollars in research grants, launched a now-clinical stage CF gene therapy company, developed a patient database and clinical trial matchmaking program to accelerate clinical trial recruitment, and led worldwide efforts to drive high-impact research and drug development.

EE’s work is particularly critical now as revolutionary breakthroughs are available for 90% of the CF population, but those in the outlying 10% of the CF community do not benefit from these major advances. EE is laser-focused on changing that—and doing it fast, so nobody is left behind.

While the urgency of the organization is inspired by Emily’s advanced stage disease, the work of EE gives impetus to advances that can benefit not only patients with CF, but also millions of people with genetic diseases, as well as those combating antibiotic-resistant infections for whom there are no existing treatments.

EE has been featured in the New York Times, STAT, CNN, TheSkimm, People, and more. Emily was named a “Champion of Change” for President Obama’s Precision Medicine Initiative and is the recipient of the 2024 Personalized Medicine Coalition's Award in Leadership in Personalized Medicine, 2020 Philadelphia Magazine Luminary Award, and 2016 Global Genes Rare Champion of Hope for Advocacy Award.

Job Responsibilities

General Donor Management

• Ensure donor records in Google Drive and the CRM have up-to-date contact information
• Process gift acknowledgements as necessary
• Ensure timely, effective, professional communication (verbal and written) with donors and potential supporters
• Assist with payment processing
• Generate and maintain invoices, pledge agreements, and tax receipts
• Respond to fundraising inquiries and requests

Sponsorship and Grant Management

• Provide administrative support for EE’s robust corporate, community, and individual sponsorship program
• Coordinate invoicing, payment processing, gift acknowledgements, and collection of essential information (e.g., listing preferences, logos, etc.) for all sponsors and grantors
• Track benefit fulfillment for all sponsors
• Maintain immaculate, updated trackers and records of all sponsorships
• With direction from EE co-founders and the Director of Development, develop and submit sponsorship request materials and reports
• With direction from EE co-founders and the Director of Development, develop internal and external sponsorship materials, such as PPTs, spreadsheets, trackers, and acknowledgement templates

Peer-to-Peer Fundraising

• Track all social media fundraisers (e.g., Facebook, Instagram) and send gift acknowledgements
• With direction from the Director of Development, coordinate peer-to-peer fundraising campaigns via various technology platforms (e.g., Give Butter)
• Support peer-to-peer fundraising campaigns by creating and maintaining fundraising toolkits, tracking results, sending fundraising reminders and acknowledgements, and providing fundraisers with technical assistance as needed

Event Support

• Provide logistical and administrative support to the Director of Development and Development and Events Coordinator for a number of events, including but not limited to, the annual fundraising gala, North American CF Conference (NACFC) reception, parlor meetings, virtual events, and scientific conferences.
• Travel 1-3 times a year to support event logistics in person

Administrative Tasks

• Support all operations for co-founders, Director of Development, and leadership as needed, including managing scheduling, calendars, and meetings
  • Prepare agendas, memos, letters, invoices, spreadsheets and presentations utilizing brand and style guidelines
  • Draft meeting agendas, take meeting notes, ensure completion of tasks discussed in the meeting and facilitate next steps
• Develop and maintain detailed records and digital file organization systems in Google Drive and Dropbox that adhere to existing organizational principles and guidelines
• Organize and create content in databases, Zoom, Google Drive, Dropbox
• Other duties as assigned

Required Skills

• Self-motivated, highly organized, and detail-oriented
• Strong verbal and written communication skills
• Expertise and comfort level with technology, especially the Google Suite
• Ability to plan, implement, and timelines
• Ability to multitask, prioritize, and pivot when necessary
• Receptiveness to feedback
• Excellent customer service
• Good judgment

Qualifications

• Bachelor’s degree preferred
• Experience supporting fundraising
• Experience working in nonprofit organizations preferred