Outreach and Program Administrative Coordinator

Outreach and Program Administrative Coordinator

Locations: Barnegat & West Creek, NJ

Work setting: In-person

Status: Full-time

Reports to: Operations Director

Supervises: N/A

Salary: $48,000 - $50,000 (commensurate with experience)

Benefits: Paid time off, including 15 days (120 hours) of vacation, sick, personal, and nine (9) holidays. $450 monthly healthcare stipend.

Sea Change is Ocean County, NJ's recovery community organization and harm reduction center. Please review our website for details about our work. With intentional strategy and lived experience, we create greater health equity, human dignity, and mutual respect. By building power to de-stigmatize and end the devastating addiction and overdose crisis, we are pushing back on the “war on drugs” that has systematically stigmatized, criminalized, and isolated people who use drugs or struggle with Substance Use Disorder. We support all people in self-directed recovery, offering various tools and resources within and outside our organization.

Notes to Potential Candidates

• Equal Opportunity Employer: We believe in and are firmly committed to equal employment opportunities for employees and applicants. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status. This commitment applies to all Sea Change employment practices, including recruiting, hiring, training, and promotion. Studies have shown that women, trans, non-binary people, and Black, Indigenous, and People of Color (BIPOC) candidates are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization and are most interested in finding the best candidate for the job. That candidate may come from a background considered less traditional to our field of work, and we strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described.
• This is a grant-funded position. It may be adapted or revised based on evaluations, insights, on-the-job experiences, and organizational needs. The role's continuation is contingent upon continued grant funding availability.

Instructions:

Include a thoughtful cover letter and resume and email both to jobs@SeaChangeRCO.org (please, no phone calls). Your resume and cover letter must be received by December 6, 2024, to be considered. The email's subject line should include your “Last Name - Outreach and Program Administrative Coordinator.” In your cover letter, share your specific experiences and how they translate into your ability to learn and grow in this role. Applications must include a cover letter and resume to be considered.

A successful candidate will:

• Thrives in a fast-paced environment with competing demands and priorities. You’re organized and self-motivated, with good attention to detail.
• You are an accomplished task juggler, and you use your time efficiently.
• Enjoy working with diverse groups of people. Relate to people in an open, friendly, and professional manner.
• Listens effectively; can translate people’s problems into solutions.
• Ask appropriate questions to clarify the meaning of written and verbal communication. Inquire when unclear, ask questions for clarity, and check for understanding.
• You know how to communicate your workload and priorities and manage up to get the support you need to accomplish your tasks.
• Loves organizing and thinks systematically; derives satisfaction from being able to make things simpler and more efficient for themselves and those around them
• Detail-oriented; able to break apart complex tasks into their distinct pieces;
• Understand when it's critical to go through tasks or projects with a fine-toothed comb. Thinks at least one step ahead to complete tasks and projects on time
• Likes to train people and can teach people new systems and processes
• Likes to work on a wide variety of tasks and projects.

Responsibilities.

• This position will work directly with our Operations Director on the day-to-day administrative operations to support the organization's success.
• Perform general office duties, including answering telephones, responding to inquiries, managing mail, managing and organizing files and the shared drive, and maintaining office supplies.
• The ideal candidate is motivated, able to handle multiple kinds of tasks, passionate about working in a nonprofit setting, and interested in helping create opportunities for people in recovery and those who use drugs.
• General research and filing tasks as assigned to assist with general operations of the organization
• Support outreach programs, including education and community awareness, health fairs, and community-facing events. This involves high-level coordination of activities, managing team activities, and tracking key program deliverables and benchmarks.
• Positively represent the organization at inter-agency initiatives, community events, and fairs.
• Recommend improvements or propose new programs and processes to enhance operations.
• Build harm reduction toolkits and track inventory.

Required Qualifications:

• At least 2-3 years of experience in office administration or a similar setting.
• Extremely organized and detail-oriented, with strong problem-solving skills.
• Ability to work independently and as part of a team on various projects.
• Strong interpersonal communication skills and the ability to work effectively across racial, gender, and socioeconomic identities.
• Punctual and reliable, with excellent time-management skills.Proficiency in Google Workspace, Microsoft Office Suite, and CRM database management.

Work Schedule

Full-time position; typical hours are Monday through Friday, 9:00 am to 5:00 pm, and some nights and weekends. The candidate must be willing to work the occasional non-traditional hours (nights and weekends).

Physical Demands

• Ability to transport materials.
• Routinely moves equipment or supplies weighing up to 30 lbs.
• Street-level outreach and events require long periods of canvassing and standing/sitting.

Newly Hired Employees

All employees are considered to be in a trial period during the first 90 calendar days of employment. The ninety-day trial period may be extended, where appropriate, at the discretion of the employee’s supervisor. The notification of extension will be in writing. During this time, the staff member determines whether or not the position meets his or her expectations, and the supervisor determines whether or not the staff member possesses the knowledge, skills, and necessary competencies to perform satisfactorily. Under New Jersey law, all employment is at-will. This trial period does not alter the employment-at-will status of any employee. An employee may resign from Sea Change and be separated from the organization at any time, with or without notice or cause.