Director of Finance

The Director of Finance manages Woolly Mammoth’s accounting and financial management systems and processes and supports the Managing Director with big-picture financial planning for the organization. Of particular importance is ensuring accurate accounting and timely reporting of the company’s financial position to staff and Board leadership to make sound financial decisions. The Director of Finance should be comfortable in a hands-on role with regard to accounting and financial management for a non-profit organization. With under 20 full-time employees, this is the only Finance position on staff – so the successful candidate must have a strong grasp of all key financial management functions and the ability to do everything from basic accounts payable to budget management and financial analysis. They must also be comfortable in a fast-paced, artistic environment. As a member of Woolly’s Core Leadership Team, the Director of Finance must be a collaborative and creative leader to guide the organization through a uniquely challenging time.

Duties and Responsibilities

Ongoing financial management and accounting:

• Manage and process all finance operations, including payroll, accounts payable, accounts receivable, and bank deposits and transfers;
• Establish and enforce proper accounting methods, policies, and internal controls to ensure conformity with Generally Accepted Accounting Principles and in alignment with the organization’s growth;
• Ensures all subsystems (CRM system, payroll system, credit cards, bank accounts, etc.) are effectively interfaced with the general ledger;
• Support fundraising operations, including ensuring the coordination of timely and accurate processing of contributions in Tessitura database; as well as supporting the creation, management, and reporting of grants budgets;

Monthly reconciling and reporting:

• Carry out the monthly closing of the books across multiple subsystems, with partnership from Advisors For Change (timeframe aligned with onboarding and a case by case basis);
• Manage monthly reconciliation and reprojections with departmental budget managers;
• Prepare accurate financial reports for management and the Board of Directors and assist with financial forecasting;
• Manage cash flow and track fixed assets for short-term and long-term financial planning;
• Work with the Board Finance Committee.

Annual planning and reporting:

• Support the creation of the annual budget and lead budget forecasting, working effectively with other departments to monitor and manage budgets.
• Prepare annual fiscal reports and coordinate the annual audit, ensuring accuracy across reporting;
• Lead annual reporting for W-2 employees and 1099 contractors;

Other business responsibilities:

• Provide administrative support to the Managing Director with business matters including business licenses and insurance (health, property, liability, workers compensation).
• Coordinate benefits support (health, vision/dental, 401k, travel, parking) with HR Consultant and insurance brokers.

Organizational Leadership

• As a member of Woolly’s Core Leadership Team, serve as a strategic and creative collaborator in service of long-term direction setting and short-term decision making for the organization.
• Actively contribute to season planning and strategic planning processes, as both a representative of the Finance department and a thought partner.

Company-Wide Responsibilities:

• Commit to Woolly’s policy of anti-racism and radical inclusivity. This includes participating in anti-bias/anti-harassment training, familiarizing yourself with the policies in the employee handbook, using Woolly’s Liberation Library as an educational resource, engaging in EDI work at Woolly, and furthering your own independent journey with anti-racism.
• Cross-departmental collaboration, including participating in at least one Woolly working group and/or taskforce outside of your own department.
• Advocate for policies both internally and externally that further advance Woolly’s stated values on an organizational, local, and national scale.
• Contribute in meaningful ways to the organizational culture.
• Act as an ambassador for Woolly Mammoth in the local community and beyond.

Qualifications

Experience:

• Demonstrated experience in not-for-profit accounting and financial management;
• Hands-on experience with payroll, accounts payable, accounts receivable, and banking processes/systems;
• Experience in implementing online solutions (preferred but not required);
• Previous experience using Tessitura or a similar CRM system (preferred but not required);
• Previous experience with Sage Intaact Accounting (preferred but not required);
• CPA and/or degree in accounting or finance (preferred but not required).

Essential Knowledge, Skills, and Abilities:

• Thorough knowledge of generally accepting accounting principles for not-for-profit entities, especially relative to revenue recognition, donor restrictions, grants, and deferrals;
• Solid understanding of best practices in not-for-profit financial management control systems;
• Ability to manage numerous process/system interfaces with the general ledger;
• High attention to detail and accuracy;
• Strong verbal and written communication skills, and the ability to communicate sometimes complex financial requirements/processes into simplified terms;
• Excellent Excel skills.

Other Skills or Qualities:

• Active engagement and leadership development in your individual position is integral to the overall health of our organization. This will be reviewed and defined with your supervisor to set individual goals. Woolly encourages employees to take personal responsibility and pride in their work;
• See the larger picture and pull out the relevant details to diagnose problems. Think creatively about how to solve problems including new ways of working together. Woolly values innovative thinking, big ideas, and bigger passion;
• Collaborate with and adapt to a wide variety of people and personalities, working styles, and artistic visions;
• Self-motivated, organized, detail-oriented, and able to manage multiple priorities and projects;
• Ability to work both independently and collaboratively;
• Understanding of how finance responsibilities contribute to Woolly Mammoth’s mission, embody its values, and achieve its long-term vision.

An appreciation for theatre and a belief in the arts as an important contributor to society.