Part-Time Administrative Assistant

The Part-Time Administrative Assistant will work directly with the Operations Manager to support the smooth and efficient running of the organization’s daily operations. This role involves assisting with various administrative tasks, improving workflows, and providing general support to help the organization meet its goals. The Administrative Assistant will be responsible for handling day-to-day tasks, ensuring that the Operations Manager and staff are supported in their efforts to execute the organization’s mission.

Major Responsibilities:

• Assist in overseeing daily operations to ensure efficiency and effectiveness
• Provide administrative support to the Operations Manager and staff
• Help streamline processes and improve workflows
• Assist with financial record-keeping, including accounts payable and receivable
• Coordinate activities such as meetings, interviews, and internal events
• Support the development and implementation of policies and procedures
• Assist in managing staff onboarding and basic HR functions
• Help ensure compliance with legal and regulatory requirements
• Provide general office support, including scheduling, and managing office supplies

Key Activities:

• Provide day-to-day administrative support to ensure smooth office operations
• Perform bookkeeping tasks such as processing payments and managing invoices
• Assist with coordinating the hiring process, including job postings and scheduling interviews
• Support the preparation of reports and documentation as needed
• Assist with organizing program data and metrics for reporting purposes
• Help maintain effective communication within the team and across departments
• Assist with event planning, including fundraising and team-building events
• Contribute to creating a positive and collaborative work environment

Desirable Knowledge and Skills:

• Strong writing, administrative, and organizational skills, excellent attention to detail
• Experience in bookkeeping and proficiency in using software such as QuickBooks
• Ability to manage multiple tasks and prioritize effectively
• Strong written and verbal communication skills in both Spanish and English (preferred)
• Proficiency in Google Suite with an ability to navigate other workplace software such as Adobe, Slack, Canva or similar software
• Ability to work independently and as part of a team
• Prior administrative experience is a plus

Minimum Qualifications

• A B.A. degree or higher in Business Administration from an accredited college or university is preferred.
• Demonstrated experience in organizational development and personnel management and financial/budget administration.
• Passion and interest in L.O.V.E.’s empowerment mission
• Demonstrated competency working with diverse and under-resourced communities
• Experience working with girls, youth and/or in educational programs
• Ability to pass a background check

Benefits and Compensation:

• Pay range $17-20 per hour based on candidate's experience
• 32 hours per week required
• Grow and strengthen your network by building relationships with L.O.V.E. partners
• Professional development opportunities and trainings offered