Executive Assistant

Executive Assistant

The Massachusetts Municipal Association (MMA) and the Massachusetts Interlocal Insurance Association (MIIA) are seeking to hire an Executive Assistant to support the Executive Team at the MMA and MIIA with scheduling support, management of special projects, and overall flow of work between teams.

About the MMA: The nonpartisan Massachusetts Municipal Association (MMA) is the recognized voice of local government across the state, advancing cities and towns as centers of excellence in our economy and society. The MMA provides high-impact services to its member cities and towns statewide, including advocacy, policy research and analysis, multi-faceted education and training, multi-platform publications and nationally recognized municipal service programs. As a membership organization, the MMA works to advance the interests of all cities and towns, uniting local leaders to promote local government policies and programs that build strong communities.

About the MIIA: The Massachusetts Interlocal Insurance Association (MIIA) provides property, liability, workers compensation, and group health insurance to cities and towns in Massachusetts. MIIA is a non-profit organization and subsidiary of MMA.

About the position: Under the direction of the Deputy Executive Director, the Executive Assistant provides administrative support, including scheduling, maintaining calendars, creating and preparing meeting agendas and materials, meeting notes and debriefings, and special reports; manages the workflow from staff to senior management and follows-up with staff on deliverables; and assists with special projects and reports. This position prepares materials for the various Boards of the organizations, as well as prepares minutes and provides Board follow-up. This position will be asked to liaise between multiple departments across the organization as well as with external stakeholders.

Qualifications: Bachelor’s degree and / or a minimum of 5-7 years of professional experience in an office environment. Must be comfortable working across and with multiple senior executives and stakeholders.

Experience working with a diverse group of people. The ability to handle sensitive, confidential information. Strong ability to work with a team as well as work independently. Superior communication, organizational, project management, strategic planning and leadership skills.

Work environment: Our offices are located in Boston’s Government Center neighborhood. The position offers a highly competitive salary, terrific benefits, and a great collaborative work culture. Our office utilizes a hybrid-work schedule. If you are ready to devote yourself to work on behalf of our member cities and towns, then this position may be for you.

How to apply: Please email a PDF of your cover letter and resume to: hr@mma.org.

The MMA is committed to diversity in the workplace and we are proud to be an equal opportunity employer. Diverse candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, genetics information, pregnancy or pregnancy-related condition, disability, age, or military or veteran status.