Project Manager

Organizational Overview:

The SEIU Healthcare 1199NW Multi-Employer Training Fund (Training Fund) is a non-profit, labor/management partnership including eight major healthcare employers and the largest healthcare union in Washington State. The Training Fund was formed in 2008 and is a statewide program that addresses the workforce needs of participating employers and supports the career, knowledge, and skill aspirations of SEIU Healthcare 1199NW members. The Training Fund is the sponsor of the state-registered Health Care Apprenticeship Consortium (HCAC) and of the Virtual Healthcare Institute (VHI) serving a range of regional employers, unions, union members, and student candidates.

Position Overview:

As a Project Manager, you will play a critical role in organizing, mapping and driving multiple complex projects across the organization. Your expertise will be essential in analyzing existing workflows, identifying bottlenecks, and implementing solutions to streamline processes and drive operational excellence. You will collaborate with cross-functional teams to ensure the successful execution of large-scale projects process improvement initiatives. All roles at the Training Fund are contingent upon continued funding.

Essential Job Functions:

Incumbent must have the skills, abilities, and judgment to perform the following essential job duties and responsibilities, with or without reasonable accommodation:

• Perform as project manager of systems-level projects, programs and grants to keep them on time, within budget, and meeting deliverables including putting project into project management software program for tracking
• Provide direct project support including organizing workstreams and contributing to the completion of tasks within those work streams
• Work across organizational teams to seek input from stakeholders, map and document all necessary components of a process/system including scope, deliverables, timelines, and roles/responsibilities that meet existing organizational requirements and expectations while also meeting the needs of the broader labor/management program
• Work with functional leaders to establish a roadmap that drives automation and scale to support the company's growth aspirations
• Develop documentation and support the development of procedures to streamline and monitor processes related to areas such as apprentice and nursing assistant identification, onboarding, education, on-the-job training, reporting, tuition payment, incentives, compliance, and exit. This may include systems such as Workhands, ARTS, Salesforce, Canvas, Sharepoint, Rouxbe, AGS Prime, and Monday.com
• Work with functional leaders to establish a resource that defines staff roles and responsibilities and maps to process components across departments
• Work across the organizational teams to implement, design, and optimize processes and systems that support quality assurance and effective and efficient member and stakeholder supports
• Process Analysis: Evaluate current organizational processes, workflows, and systems to identify areas for improvement and efficiency gains.
• Solution Development: Facilitate process improvement workshops and meetings and collaborate with teams to develop and propose practical solutions, including process redesign and automation, and identify tools and enhancements to technologies to support process improvement initiatives.
• Direct and drive projects to achieve business goals by reducing waste, errors, and defects.
• Acts as an organizational representative in all situations, setting a strong example of professionalism, work completion and quality, and commitment to organizational goals and ethics.
• Establishes work priorities in a highly organized manner while maintaining flexibility in scheduling and adhering to quality requirements and deadlines.
• Performs other tasks and responsibilities as assigned.

Required Skills/Abilities:

• Have 5+ years of experience with project management with a focus on LEAN continuous process improvement
• Strong Commitment to personal growth and development on issues of racial equity and diversity, and to advancing diversity, equity and inclusion health care workforce access
• Ability to critically evaluate and prioritize information gathered from multiple sources and reconcile conflicts
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent interpersonal, negotiation and conflict resolution skills
• Excellent time management skills with a proven ability meet deadlines
• Strong analytical and problem-solving skills with the ability to collect, interpret, and present. data to identify opportunities for improvement.
• Proficient with Microsoft Office Suite or related software
• Proficiency with or the ability to quickly learn the organization’s databases, including, but not limited to Salesforce, Rouxbe, Financial Edge, Monday.com, Canvas, Sharepoint, etc.
• Ability to work with integrity, credibility, professionalism and confidentiality
• Experience working with diverse populations and addressing participants’ unique needs
• Ability to follow privacy policies and respect for confidential information
• Incumbent must have skills, abilities and judgment to perform the following essential job duties and responsibilities, with or without reasonable accommodation

Desired Skills and Experience:

• Ability to work with and advance engagement with employer partners, labor unions and staff and to collaborate effectively in labor/management settings 
• Proven record of working collaboratively to meet performance goals
• Bilingual skills preferred
• Experience in healthcare and an understanding of Behavioral Health workforce strongly preferred

Required Items:

• Successful completion of background check is required
• Valid Washington State Driver’s License and access to a reliable, insured vehicle
• Needs to live in or move to the State of Washington, Oregon, or Idaho.
• COVID-19 complete vaccination, shot documentation required or proof of meeting state or federal law, including medical disability under the American with Disabilities Act (ADA) guidelines, for not vaccinating
• Candidates will be evaluated on their lived and learned experience, professional background, volunteer experience and direct and transferable skills.

Educational Requirements:

• Preferred bachelor’s degree in relevant subject area
• Preferred LEAN or Six Sigma certification

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times
• Must be able to access and navigate the TF’s facilities, partner organizations, and classroom locations

Work Environment: ​Hybrid​

This position provides services primarily in Washington State remotely and in person. Training Fund educational operations include limited program work in Oregon and Alaska. The position requires various “in-person” involvement with apprentices, employers, instructors, and community partners at multiple locations; other portions of this role will be split between telework work and the Training Fund office. This position will require travel on an as-needed basis and during some non-traditional hours (early mornings, later evenings, and occasional weekends) to meet with participants and attend meetings at locations such as hospitals, schools, public places (community buildings, event venues, etc.), and partner organization sites. Note: COVID restrictions may require a higher level of remote work.