Events Coordinator

Position: Event Coordinator

Division: Development and Alumni Relations Office (DARO)

Salary Range: $75,000 - $80,000 Annually

Position Overview:

The Event Coordinator is a key member of the Development Office, responsible for supporting the planning and execution of major fundraising and community engagement events throughout the school year. This role involves close collaboration with the Director of Development, school leadership, and volunteers to ensure the success of events and advancement initiatives. Additionally, the Event Coordinator will assist in administrative tasks related to donor outreach and solicitation efforts.

Primary Responsibilities:

Event Planning and Community Engagement:

• Serve as the lead planner for key fundraising and community events, including but not limited to Fall Fair, Leadership Reception, Grandparents Day, and the SFC Benefit & Auction.
• Work collaboratively with relevant departments to design, coordinate, and implement event logistics.
• Oversee event setup, execution, and breakdown to ensure a seamless experience for attendees.
• Manage event-related communications, including invitations, RSVPs, and follow-up correspondence.
• Coordinate volunteer participation for events, ensuring strong engagement from the school community.
• Track event budgets and maintain accurate records of event expenses and revenue.
• Gather feedback from stakeholders to assess event impact and identify opportunities for improvement.

Community Relations:

• Act as liaison with the Parent Association, attend all PA meetings, work closely with PA Co-Chairs to coordinate meetings and PA activities.
• Act as a liaison to other parent volunteers, supporting their engagement in development events and initiatives.
• Partner with school leadership and faculty to ensure alignment between development efforts and school-wide priorities.
• Foster a culture of philanthropy within the school community by promoting engagement and participation in fundraising activities.

Fundraising Support:

In addition to oversight and coordination of events, the Event Coordinator will also provide support to the Director of Development as needed to include:

• Assist the Director of Development with donor relations, including preparing solicitation materials, acknowledgments, and stewardship reports.
• Track donor outreach, giving and stewardship.
• Maintain and update donor records in the school’s database, ensuring accurate and timely data entry.
• Support the execution of annual fundraising campaigns, including direct mail appeals and online giving initiatives.
• Coordinate logistics for donor meetings, including scheduling, preparation of materials, and follow-up communications.
• Conduct prospect research to identify potential donors and engagement opportunities.

Qualifications:

• Bachelor’s degree required, with 4+ years of experience in event planning, fundraising, or nonprofit administration.
• Experience planning and executing fundraising events.
• Independent School experience a plus.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively with diverse stakeholders, including staff, volunteers, and donors.
• Proficiency in donor database management and Google Office Suite; experience with fundraising software is required, familiarity with Blackbaud’s Raiser’s Edge is a plus.
• A proactive and detail-oriented approach with a passion for community building and fundraising.
• Ability to work collaboratively in a matrix team environment and motivate others towards shared goals.
• Knowledge of fundraising best practices and donor stewardship principles is preferred.
• Must possess the highest ethical standards.
• Must be able to work under pressure and maintain a sense of humor.

Join our team at Bank Street College of Education and help us advance our mission of transforming education for the betterment of society. We offer a competitive salary and benefits package, professional development opportunities, and a supportive work environment committed to diversity, equity, and inclusion.

Please apply online by submitting a cover letter and resume. Applications without a cover letter will not be considered.

Bank Street College of Education is an equal-opportunity employer and welcomes candidates from diverse backgrounds to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.