Operations, Finance, and HR Coordinator

Job Description

Reports to: Senior Manager of Finance and Operations

About you:

This role requires a person who is interested in doing behind the scenes administrative, operations, and finance work that requires concentration, attention to detail, and interest in working on projects that require varying degrees of repetition on the one hand and adaptability to changing systems on the other hand. You are incredibly organized and detail oriented, you love to work with numbers and manage your own personal budget with care. You thrive on an empty inbox.

You’re comfortable reviewing voicemails and making calls to JVP donors and members on the phone to assist with various questions or inquiries. You are passionate about social justice and the movement for Palestinian liberation, and you know the right role for you is behind the scenes, making sure the right information gets to the right people. You can work on your own to get a project done from beginning to end with no mistakes.

About us:

As the JVP family of organizations, we are growing, developing and mobilizing a powerful grassroots, multiracial base of Jews toward a future of Judaism beyond Zionism, Palestinian freedom and the end of Israeli apartheid and occupation.

About the role:

We are seeking an Operations, Finance, and HR Coordinator to provide the logistical infrastructure and expertise for the programmatic, fundraising, finance, and Human Resources work of our remote organization. Our Finance and Operations Department is the backbone of the work of the organization across programs and also makes sure that the organization is properly caring for our staff as people, workers, and movement leaders. The Operations, Finance, and HR Coordinator will conduct operational tasks for other departments and teams.

Duties and responsibilities include:

Virtual Office “Front Desk” Duties - (20% of role)

• Family of Organizations email inbox monitoring/responding/forwarding
• Check voicemail, make return calls, or direct information as necessary.
• Manager of phone system

Basic Data Administration (10% of role)

• Membership & Fundraising data admin
• Answer questions from members/donors about their donation records
• Work with Data team to make updates to member/donor data

Finance (35% of role)

• Monthly bank reconciliation spreadsheets for JVP using EveryAction, PureSight, Paragon, Excel, and Google Sheets.
• Check deposit coding
• Process bill payments using BILL (online software)
• Process and facilitate staff credit card reconciliations using Expensify and Google Sheets
• PayPal reconciliation spreadsheet using PayPal, Excel, and Google Sheets.

Human Resources (20% of role)

• Produce and track contracts
• Timesheets tracking and backup using Quickbooks Time (online software)
• Fundraising (5% of role)
• Monthly participation in phonebanks
• Summer and Year-end fundraising

Other Organizational Operational Projects (10% of role)

• In-person and online events logistics
• Other projects as determined by supervisor and Director of Finance and Operations.

Skills required:

Detail oriented: Notices and fixes errors that others might overlook. Acknowledges mistakes and turns them into learning opportunities. Has a track record of leaving things better than they found them.

Communication: Ability to communicate complex ideas in clear, concise terms (verbally and written). Able to communicate a variety of operations, finance, or other organizational information to staff, members, donors, or the general public. Must have a commitment to confidentiality and ability to exercise absolute discretion.

Project Management: Ability to prioritize competing projects and multi-task across a broad spectrum of collaborators, based in various office locations or working remotely, without sacrificing quality. Able to work independently in a fast-paced environment, with a proactive approach. Has, or can create, a system for keeping tasks from slipping through the cracks. Plans backwards to make deadlines. Asks for help when needed.

Relational: Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, members, donors, and the general public.

Tech literacy: High level proficiency in Microsoft Office (Word, Excel, and PowerPoint), Asana, G-Suite (Gmail, Google Docs, Google Sheets, Drive, and Calendar), Zoom, and social media platforms; Proficiency in or ability to quickly learn EveryAction database. Can learn new software quickly and competently.

Political Alignment: Demonstrated alignment with JVP and JVPA’s missions, and a strong investment in racial and social justice. Recognizes ways that race and other identities intersect in the work, especially within the Palestine movement and within Jewish communities.

Please note: As part of JVP’s commitment to equity and transparency, we have a no negotiation policy. Salary negotiations can introduce bias and perpetuate wage inequality.

JVP is a union workplace, and this role is part of our staff bargaining unit.

Our Job Application Process:

We aim to be transparent and efficient in our hiring process. Each question you will be asked throughout our hiring process ties directly back to one of the skills and experiences listed above. In each stage, you will be asked to provide examples of these skills and experiences or how you would draw on your experience to handle a scenario commonly found at JVP. Our typical hiring process includes:

Job application: You will not be asked to submit a cover letter. Instead, the application consists of several questions related to the role you are applying for. Your answers will be assessed anonymously by the hiring committee, based on the skills outlined above. You may be required to upload a CV or resume. The hiring committee will not look at your CV/resume or any identifying information until you have been invited to a first round interview, and will make those initial decisions based on your answers to the initial set of questions.

25 min video interview: usually with the hiring manager and staff members you would work with on a regular basis.

Written work assessment, describing how you would handle a scenario commonly found on the job.

50 min video interview: May be the same group of staff or a slightly larger group as the first interview.

Reference check

Depending on logistics and scheduling, our hiring process generally takes about 4-5 weeks from the job closing to a job offer. We let candidates know after each step in the process, once we’ve made a decision, whether they are moving forward to the next stage or not, so candidates know the status of their application.

People of color, Sephardi and/or Mizrahi applicants, people with disabilities, and transgender or gender non-conforming applicants strongly encouraged to apply.

Jewish Voice for Peace opposes anti-Jewish, anti-Muslim, and anti-Arab bigotry and oppression. JVP does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, sex, marital status, disability, or status as a U.S. veteran.

Benefits of working at JVP:

• A four day, 32 hour work week
• Up to 16 accumulated vacation days per year
• Up to 12 sick days per year
• Paid time off for political education and anti-racist training
• 17 paid holidays (9 floating and 8 federal)
• Health, vision, and dental insurance with premiums currently paid by JVP, and 15% of family benefits to be paid by JVP
• A supplemental health fund for trans and gender nonconforming staff
• Bereavement, parental and medical leave
• Flexible Spending benefit
• 1% of salary paid into 401k by JVP
• JVP is committed to providing flexible work arrangements that suit the needs of our staff. All our positions are remote and based in the United States.