Asset Manager

The Oakland Community Land Trust (OakCLT) is a 501(c)(3) nonprofit organization dedicated to building resident power through community governed land while expanding permanently affordable housing and economic development opportunities for low-income Oakland residents. OakCLT’s current work includes preventing displacement through a continuum of resident-controlled housing preservation options (including single-family and multi-family housing cooperative programs), the acquisition and stewardship of land for urban agriculture and other community-serving uses, and supporting the leadership of existing OakCLT residents.

Position Description

OakCLT is looking to hire a qualified and dedicated person in the role of Asset Manager. The Asset Manager will be responsible for stewarding the financial health of OakCLT projects and attending to the various compliance requirements of funders, lenders, and government agencies. The Asset Manager will join a small, highly-dedicated interdisciplinary team, and will work closely with the Operations and Finance Director, Executive Director, property and project managers, as well as OakCLT residents.

The specific roles and responsibilities of the Asset Manager as outlined below are varied and can benefit from a range of professional and life experiences. The ideal candidate has experience in affordable housing asset management and demonstrated quantitative analysis or budgeting skills, combined with a strong commitment to the mission and values of the Oakland Community Land Trust. This position requires someone who is able to self-manage, work well in teams, and has strong organizational and time management skills.

Project Financial Monitoring and Asset Management

• Create annual property operating budgets; monitor and analyze property operating financial statements on a monthly, quarterly and annual basis
• Collaborate with the Executive Director and Operations & Finance Director on ongoing monitoring of portfolio financial health and long-range financial planning for rental projects
• Prepare periodic reports analyzing replacement and operating reserve funding, financial stability over varying timeframes, and progress in meeting financial performance standards
• Monitor replacement reserve budgets and capital expenditures for each project
• Collaborate with the Executive Director and Operations & Finance Director to forecast property cash flows and needs
• Review annual audit and tax filings and respond to questions from government agencies and lenders
• Support with loan refinancing events, including transitions to resident ownership that involve financial restructuring of projects
• Support with property management related tasks and services

Oversight and Monitoring of Capital Needs

• Work with property managers and OakCLT staff to identify maintenance and other operational needs, and support the development of preventative maintenance plans
• Order and review physical needs assessments, as needed or required
• As necessary, develop and update capital replacement plans. With support from property managers, OakCLT staff, and residents, conduct annual inspections of projects
• Provide support and capacity building to OakCLT’s limited-equity housing cooperative and condominium projects around capital needs assessments, planning, and budgeting

Compliance and Monitoring

• Conduct timely filing of initial welfare exemptions and coordination of annual income certification filings, with support from other OakCLT staff, and respond to requests for additional information from the assessor’s office
• Assist in ensuring that all relevant OakCLT projects are operating in compliance with lender and/or government agency requirements, including fulfilling of time-sensitive reporting requirements
• Organize and maintain project documents and other relevant information pertaining to OakCLT projects
• Maintain up-to-date summary of all funders and government agency project requirements
• Manage annual insurance renewals for existing projects, and procuring insurance for new OakCLT projects

Minimum Qualifications:

• Bachelor’s degree in city/urban planning, community development, accounting, business management or other related field OR equivalent training plus two (2) years of experience in accounting, housing development, construction/rehabilitation management, civil engineering, affordable housing asset or property management, or related field
• Experience with pro forma and real estate budget development/analysis or CHAM certification from the Consortium for Housing and Asset Management
• Demonstrated understanding of financial and accounting concepts related to the operations of housing and other real estate
• Ability to work in a community-based effort that involves people of diverse socio-economic and cultural backgrounds, and the ability to build strong working relationships with individuals and groups of people
• Excellent written and oral communication skills
• Proficient user of Microsoft Office and Google apps
• Strong applied math and spreadsheet skills for financial analysis, project budgeting, and expense tracking
• Commitment to OakCLT’s mission and values

Preferred Qualifications:

• Experience with, or demonstrated understanding of, the community land trust model
• Existing OakCLT resident
• Bilingual Spanish/English

Position Details

• Hours: Part-Time (up to 0.75 FTE to start with eventual expansion to full-time, negotiable depending on candidate)
• Salary: $82,500 annually, full-time equivalent
• Benefits: Medical, Dental, and Vision coverage; SIMPLE IRA with employer contribution;
• generous PTO and paid holiday package

How to Apply:

Please submit a current resume/curriculum vitae along with a cover letter describing your relevant qualifications and what interests you about working at the Oakland Community Land Trust by 10/15/2024.

Email your documents to information@oakclt.org with “Asset Manager” in the subject line.