CNI Project Coordinator

Under general supervision, assists the Project Manager with coordinating and managing project management related activities associated with the Philadelphia Housing Authority’s neighborhood transformation plans, with significant focus on the administration of various grants awarded to the Philadelphia Housing Authority (“PHA”) (e.g. the Choice Neighborhoods Implementation (“CNI”) grant for Kingsessing - Bartram Village). The incumbent will collaborate with team members from other PHA departments, various City of Philadelphia agencies, and PHA’s development, education, and supportive service partners. The incumbent assists with the development, implementation, and monitoring of detailed work plans, budgets, and reporting systems. The incumbent tracks performance against transformation plan goals, adherence to budget, achievement of fundraising targets, compliance with United States Department of Housing and Urban Development (“HUD”) and other regulatory agency requirements, and fulfillment of partner commitments. The incumbent will regularly communicate and collaborate with public housing residents, other neighborhood residents, and community stakeholders, to ensure that the affected communities are kept informed of project activities and to facilitate an ongoing dialogue regarding transformation plan goals, objectives, and strategies. The incumbent will also support other place-based initiatives as needed.

This position is coterminous with the 8-year CNI grant term that ends in July of 2031.

Salary- $46,660-$52,500

Qualifications

Minimum education

• Master’s Degree in Urban Planning, Public Administration, Community Development, or related field, OR Bachelor’s Degree in Urban Planning, Public Administration, Community Development, or related field AND two years of related work experience in urban planning, real estate development, affordable housing, or community development.

Competencies (Skills, knowledge, abilities)

• Familiarity with urban planning and community development.
• Grant management and reporting.
• Budget tracking and reporting.
• Contract management.
• Using initiative and independent judgment within established procedural guidelines.
• Assessing and prioritizing multiple tasks, projects and demands.
• Interacting with people of different social, economic, and ethnic backgrounds.
• Establishing and maintaining effective working relationships with co-workers and external partners.
• Proficiency with the Microsoft Office Suite programs.
• Communicating effectively verbally and in writing.
• Public speaking and presentation.

Certifications, Licenses required

• None.

Supervisory responsibilities

• None

Physical demands, Activities, Environmental Conditions

• Work is typically performed in a normal office environment, but attendance at various meetings and events is required.

Travel required

Limited travel within the City of Philadelphia.

Responsibilities

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Assists the Project Manager in the development, periodic update, and regular monitoring of a variety of project documents and progress, such as: work plan(s), budgets, critical community improvement initiatives, regulatory and grant compliance, and other transformation plan related activities and outcomes.
• Ensures all work plans encompass all tasks required to complete the Transformation Plan and to fulfill various grant provisions.
• Regularly reviews project documents to identify potential issues and challenges to meeting deadlines or adherence to budget targets.
• Assists in developing and implementing reporting systems to track project activities, progress, and relevant metrics.
• Provides regular progress reports to the Project Manager and principal team members on project work progress, adherence to budget targets, and compliance with regulations or other grant stipulated requirements.
• Communicates all concerns related to grant progress, regulatory compliance, funding availability, community engagement and partner relationships to Project Manager and PHA Management.
• Aids in convening meetings with various stakeholders to ensure full vetting of options to address identified issues and strategies to address requirements associated with the transformation plans and CNI grant implementation; prepares memoranda to support and guide meeting agendas.
• Creates a variety of other reports, both on a pre-defined schedule and ad-hoc, as required by funding agencies, HUD, PHA Senior Management, PHA Board of Commissioners, community groups, and the general public.
• Completes HUD required work plan forms, budget forms, and other project related forms; assists in the coordination of other work plan and project related budget materials and related communication with HUD.
• Aids in the coordination of HUD site visits and communication with HUD on project related matters; ensures timely and accurate responses to all HUD and other funding agency information requests.
• Coordinates community meetings and other forms of outreach, to ensure PHA residents, community members, civic associations, elected officials, City of Philadelphia departments, and the local business community are included in the implementation process throughout the phases of the CNI Implementation grant.
• Assists in the organization and coordination of community events, media activities, and communications to promote awareness of project activities and objectives, to solicit input on resolving issues, and to provide opportunities for community feedback on the transformation plans.
• Engages with project partners to ensure realization of leveraged commitments.
• Collaborates with project partners to identify opportunities for new and/or enhanced programming in response to community needs and to plan for joint fundraising initiatives.
• Supports other place-based initiatives as directed.
• Other related duties as assigned

How To Apply

All applications will be accepted through the Philadelphia Housing Authority's jobs board at www.pha.phila.gov/jobs.

Closing Statement

About the Philadelphia Housing Authority (PHA)

Established in 1937, and with an employment workforce of over 1,100, the Philadelphia Housing Authority is a municipal agency providing public housing services to over 76,000 residents in the city of Philadelphia, Pennsylvania. Financial support for Authority operations and capital needs comes primarily from rent payments and subsidies provided by the U.S. Department of Housing and Urban Development (HUD). PHA is one of a very select group of housing authorities across the nation that has attained Moving to Work (MTW) status. This designation allows housing agencies the opportunity and flexibility, on a local level, to develop and implement innovative housing and self-sufficiency strategies to benefit public housing residents and Housing Choice Voucher Program (HCVP) participants.

It is PHA’s policy to serve our customers without regard to race, color, religion, national origin, ancestry, age, sex, sexual orientation, having AIDS, physical handicap, or disability.

PHA is an equal opportunity employer and makes all employment decisions on the basis of individual qualifications without regard to race, creed, color, sex, sexual orientation, gender identify, pregnancy, national origin, ethnicity or ancestry, religion, age, disability, citizenship, marital status, military or veteran status, genetic information, or any other protected characteristic.