Financial Operations Lead

ArtsPool is an organization that is passionate about providing affordable financial management, workforce administration, and compliance support to nonprofit arts organizations. Our mission is to provide excellence in these support areas so arts organizations can focus on what they do best -- create! We are looking for a skilled Financial Operations professional with bookkeeping experience to join our Financial Operations Team to support a growing client list of nonprofit organizations.

Financial Operations Lead Responsibilities

The Financial Operations Team provides general bookkeeping support to nonprofit organizations that are members of the ArtsPool cooperative.

As a Financial Operations Lead, you will hold 5-6 client relationships. You will collaborate with our clients and other ArtsPool team members to perform bookkeeping assignments, including:

• Reconciling all transactions on a weekly basis and requesting appropriate coding and documentation from clients.
• Importing transactions from online accounts and third-party processors.
• Performing month-end close tasks including bank reconciliations.
• Maintaining accounts payable and accounts receivable.
• Recording and reconciling petty cash and expense advance transactions with correct coding and documentation.
• Performing year-end close tasks and providing support to the Financial Maintenance Team in preparation for annual independent audits and tax filings.
• Processing payable contracts through DocuSign.
• Making journal entries as needed.

In connection with the duties above, you will work closely with your service delivery team to clearly communicate financial information to member staff, helping all members comprehend the workflow of their financial data.

Our ideal candidate

• 2-3 years of recent bookkeeping experience is required.
• Ability to multi-task and handle 5-6 clients with varying levels of complexity, ranging from small artist-run companies to mid-sized institutions. Experience working within nonprofit and/or arts organizations is preferred.
• Facility with web-based finance systems (Bill.com, Divvy, Melio, Xero, Quickbooks) and productivity software (Google Drive, Docs, Sheets, Calendar, Gmail, etc) is required.
• Experience converting data between bookkeeping systems is a plus.
• Facility reading and maintaining spreadsheets is strongly preferred.
• Demonstrated ability to work independently in complex, high-volume environments while prioritizing and meeting the required deadlines.
• Independent self-motivated problem solver who can work within a team to develop and implement system improvements.
• Customer service experience is a plus.

Shared accountabilities

ArtsPool is committed to sharing a set of responsibilities among all team members to ensure excellence in running our operations and alignment with our values.

• Support ArtsPool’s values with respect to diversity, equity, and inclusion, and commit to contributing to an environment that treats everyone with dignity and respect.
• Act as a back-up for Financial Operations Team members and provide training to new client staff and ArtsPool staff.
• Adhere to quality control responsibilities and standards as determined by the Financial Operations Team Lead.
• Contribute to the organizational decision-making process and improvement of ArtsPool systems, services, and processes.
• Adhere to ArtsPool’s work processes and procedures including systems use, style guides, communications guide, document organization and retention, security policies, and other operational and corporate policies and procedures.