Tech Savvy Administrative Assistant

Who We Are

• Cossart-Daly Law, A.P.C. is a small, mission-driven civil rights and environmental law practice. We’re dedicated to building a better world where people and the environment are respected, valued, and protected.
• We center our work on environmental protection and environmental justice, employment discrimination and advising, and pregnancy, birth, and reproductive rights.
• We’re not just striving to build a better world, but also to build a better law practice that reflects and embodies our values.
• We’re idealists, but we’re pragmatic too. We offer clients solutions that take into account both the world as we want it to be and the world as it currently exists.
• Because we strive to create something better than what exists, we do excellent work, hold ourselves to high standards, and expect excellence from ourselves and one another.
• We are committed to health and wholeness, champion our colleagues’ successes, and strive to treat everyone with the utmost compassion and respect.
• We’re creative, scrappy, and constantly growing. We run a primarily tech-forward office with in-person work days twice a week.
• We’re enthusiastic about what we do and love a good laugh!

Who You Are

• You are passionate about and have experience with civil rights, fighting discrimination, and/or environmental protection.
• You are self-motivated and independent.
• You’re an organizational whiz that thrives when you have a variety of tasks. You’re detail-oriented and enjoy tracking and executing small tasks, as well as taking ownership of larger projects. You love keeping things and people organized, and rock time-sensitive tasks!
• Proofreading is one of your superpowers! You pay attention to the small details and get satisfaction out of making sure that things are grammatically correct, formatted correctly, and generally look professional.
• You love learning about and problem-solving tech systems, and are quick to learn and master software! You get a kick out of using tech to create efficient, streamlined systems. You love compiling data to support big-picture decision making.
• You hold yourself to high standards and produce excellent work. You take pride in your work and own what you do. You understand that tasks of any size, big or small, have value, and you take pride in doing all tasks well. You’re committed to getting the job done right and are willing to put in the time, effort, and care to do so.
• You have the highest level of integrity. You prioritize honesty and have a strong moral compass.
• You’re a creative problem solver who loves building new things, improving old systems, and generally making things better.
• You have a growth mindset. You are willing to learn and engage in conversations that involve constructive feedback. You are practiced in having direct, honest, kind, and respectful conversations.
• You love people. You are enthusiastic, supportive, and approach people with compassion and respect.
• You value health and wholeness for yourself and others.
• You’ve worked in hybrid or remote settings, have a professional workspace where you can take confidential calls, and have reliable internet.
• You can work in person twice a week at our office in downtown Santa Barbara, California and feel comfortable in a collaborative, communal workspace.

Details of the Role

In this role, you’ll provide administrative support to the team, be our tech go-to person, and manage and update our standard operating procedures. You’ll:

Manage Data & Files

• Be the master of CDL files!
• Promptly organize and name documents that come into our inbox.
• Scan and file physical documents.

Manage CDL's Calendars

• Make sure that any deadline, call, meeting, or court appearance is promptly and correctly entered into CDL’s calendars.

Be CDL’s Admin Go-To

• Proofread marketing and other materials, as needed.
• Order office supplies.
• Handle general administrative items.

Manage, Improve, & Troubleshoot Tech/Software/Hardware

• Be the expert on CDL’s technology, practice management, Word, Adobe Acrobat, and client intake systems.
• Be the resident tech troubleshooter! When something goes wrong, you’ll fix it. Troubleshoot issues, including researching solutions and working with tech support to efficiently resolve problems.
• Identify and implement ways to use our practice management system, Clio, to be more efficient. Independently update Clio templates, including proofreading, formatting, testing, finalizing.
• Manage and run monthly and quarterly practice management reports.
• Proactively identify issues with technology and suggest updates and practical solutions.

Document (& Build & Improve) CDL Processes & Procedures

• Regularly update our standard operating procedures. Chat with the CDL team to understand what needs to be updated, break procedures into small steps, and document our processes.
• When something doesn’t work, you’ll articulate why and present solutions.
• Work with our team to problem-solve in a manner that honors our core values.

Track Tasks & Clearly Communicate with the CDL Team

• Track tasks and task completion.
• Frequently communicate status updates and pertinent information regarding tasks.
• Ask questions if needed!

You may also help with other duties that arise. This role has a high growth potential, depending on interest, fit, and evidence of achievement.

Location

Hybrid

We meet twice a week at our office in downtown Santa Barbara.

Schedule

Monday – Friday, approximately 10 a.m. to 1 p.m. PST.

Approximately 10-15 hours per week, with room to grow.

Compensation

$23 - $26 per hour

10 holidays (paid when they fall on workdays)

1 week paid sick leave

2 weeks paid vacation

Stipend for phone, internet, and home office expenses.

Potential for performance-based bonuses, including additional paid and unpaid time off.

To Apply

If you’d like to work with us, please:

• Email jobs@cossart-dalylaw.com with the subject line [Your First and Last Name] Administrative Assistant Application.
• In your email, please include:

o A resume in pdf form.

o Instead of a cover letter, please include answers to the following questions, in pdf form:

• Why is equity and/or environmentalism important to you? Tell us about what you’ve done to stand up for equity and/or the environment.
• What would you do if you’d been working on a document in Microsoft Word and couldn’t find where you’d previously saved it? Please walk us through the process. What would you do first? If that didn’t work, what would you do next? If you aren’t familiar with Microsoft Word, what would you do if you had an issue with formatting in another word processing system, like Google Docs? We’d love it if you could tell us about a time you actually had an issue with Microsoft or another word processing software, and how you fixed it!
• Tell us about a time you’ve successfully managed a big project with lots of small parts. What did you do to stay organized and successfully meet your goals on time?
• Tell us about a time you’ve worked independently, with minimal supervision or oversight.
• Based on what you know so far, why would you be a great fit for our firm and for this role?

The priority deadline for applications is January 16, 2025 by 5 p.m.

Diversity in our team helps us effectively fight discrimination and better advocate for the communities we serve, so we encourage Black, Indigenous, and People of Color, women, people with disabilities, and members of the LGBTQIA community to apply. We are dedicated to equal employment opportunity for all people, regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, citizenship, marital status, disability, gender identity, or Veteran status.