Program and Outreach Coordinator

Title: Program and Outreach CoordinatorLocation: All Stars Project of Chicago (Chicago)Job Status: Full Time / Non-Exempt / HybridReports to: Program Operations Manager, All Stars Project of Chicago Salary range: $53,000–$58,000

Mission

Through the developmental power of performance, we transform the lives of youth from poor and underserved communities in partnership with caring adults, giving everyone the opportunity to grow.

Job Summary

The Program and Outreach Coordinator, All Stars Project of Chicago (ASPCH) reports to the Program Operations Manager, ASPCH, and is an essential member of the program team that produces the Development School for Youth (DSY) and its summer internship program, the Fall Leadership Program, youth performance workshops, showcases and other activities. This position is responsible for leading outreach to schools and community organizations, communicating with ASP program participants, maintaining all program data, and engaging with adult and alumni volunteers to extend the impact of the ASPCH youth programs. In addition, this position supports the ASPCH team with communications, event production, and cultivation.

The position is a hybrid role and requires some in-person attendance in the ASP of Chicago regional office as well as some weekend and evening availability.

Key Responsibilities

Outreach Coordination

• Lead outreach process through developing and maintaining relationships with school and community contacts and conducting outreach in schools, community centers, youth programs, and other mission-aligned organizations.
• Coordinate ASP’s youth programs admissions process, including producing, organizing and leading student interviews and maintaining accurate information in the database.
• Participate in onboarding and cultivating volunteers to conduct outreach, phone shifts, and support events. This includes corporate volunteers, other adult volunteers, and program alumni.
• Recruit and organize alumni for various ASP special events and functions.

Program Coordination and Production

• Support the professional production of workshops and other program events for the DSY, summer internship program, and Fall Leadership Program, managing students and volunteers, preparing and liaising with corporate partners and workshop leaders, etc.
• Serve as communication lead for young people in ASPCH programs.
• Partner with Program Director and Program Operations Manager to produce the Summer Internship Program, including placement, onboarding, training, preparation, and internship support for summer interns and internship supervisors.
• Support the production of ASPCH community gatherings and engagements.

Administration

• Create and disseminate written, verbal, and scripted communication with diverse constituents.
• Respond to other requests of the Director of Programs and the Program Operations Manager

Qualifications

• 2-5 years of relevant program coordination or leadership experience
• Understanding of poverty-related issues and a commitment to creating educational and developmental opportunities for underserved youth in outside of school contexts
• Strong, proactive team player
• Ability to clearly articulate the All Stars’ mission and strategies to a broad range of people
• Strong verbal and written communication skills
• Superb administrative skills, including use of MS Word, Excel, PowerPoint, and Outlook
• Community organizing skills and demonstrated ability to lead outreach work in poor communities
• Flexibility in schedule; evenings and some weekends required for workshops, phone shifts, special events, and other activities
• Strong connection to Chicago community preferred
• Bachelor’s degree or equivalent experience preferred
• Experience with Zoom, Microsoft Teams, and other video conferencing platforms preferred
• Experience working in databases, i.e., AirTable, Raiser’s Edge NXT, or other programs is preferred
• Experience with Canva and other design software preferred
• Ability to occasionally lift up to 10 pounds, carry, or move objects to set up for meetings, events, workshops, etc.
• A valid driver's license is preferred
• Ability to speak fluent Spanish is a plus

About All Stars Project

The All Stars Project (ASP) is a national nonprofit organization whose mission is to transform the lives of youth from poor and underserved communities using the developmental power of performance, in partnership with caring adults, giving everyone the opportunity to grow. While the ASP’s afterschool programs include talent shows, training in theatre and the arts, and programs where we partner with the business community to help young people create a professional performance, we are doing so much more – we are building community and imagining possibility. Founded in 1981, the ASP operates in New York City, New Jersey, San Francisco Bay Area, Chicago and Dallas. The ASP is primarily privately funded, with two-thirds of our support coming from individuals.

All Stars Project of Chicago

The ASP of Chicago, launched in 2007, now reaches more than 5,000 youth annually on the south and west sides of Chicago and has raised more than $16 million in private funding. In 2016, ASP of Chicago embarked on a comprehensive expansion campaign – an important element of which is a visionary strategic growth initiative to establish a “Hub” for Afterschool Development in downtown Chicago. In March 2023, ASP of Chicago opened its’ new “Hub” – a home that welcomes young people from poor and underserved communities, non-profit partners, and business leaders to collaborate on how to collectively create a new Chicago.