Facilities Manager

April 2025

Facilities Manager

The Hispanic Society Museum & Library (HSM&L) is seeking a Facilities Manager with strong project management skills. The Manager will ensure the facility is maintained by troubleshooting maintenance issues and coordinating the outsourcing of projects to vendors as needed; ensure the HSM&L campus is presentable and in working order. Hire, train and supervise security and maintenance staff.The position is hands on, reports to the Director of Facilities. Schedule is Tuesday through Sunday with some evening hours.

Operations/Maintenance

• • Plan, organize and facilitate projects from start to finish. Manage open tickets;
  • Liaison between Facilities and key departments including Administration, Development and Special Events.
  • Perform daily walkthroughs, maintain logs, and advise Director of Facilities on
  • scope of work needed;
  • Create and monitor supply budget and order supplies as needed;
  • Schedule and manage work of maintenance staff (including cleaning staff) on a daily, weekly and monthly basis;
  • Hire, train and supervise security guards including agency guards;
  • Schedule maintenance and general facility repairs such as electrical, plumbing, carpentry, and painting;
  • Oversee inventory and maintain facility storage areas in an organized and clean fashion;
  • Keep log for FDNY compliance up-to-date;
  • Manage the institution's logistics for setups/art pick-ups and drop-offs;
  • Coordinate with the Museum Department during installation and deinstallation periods;
  • Key contact for events: Oversee setups for programs/events and be the onsite manager for events.
  • Substitute for the Director of Facilities in his absence.
  • Other duties as assigned.

Additional Responsibilities

• Provide general administrative support such as writing emails, developing spreadsheets/reports, ordering office supplies, organization/maintenance of files, etc.
• Create departmental charts to assist with inventory and follow up.
• Create monthly operations and maintenance staff calendar.
• Attend weekly Operations Meetings.

Experience and Expectations:

• 6+ years’ experience including supervising staff.
• Background in construction.
• Proven project management skills.
• Management experience: background supervising maintenance and security staff.
• Experience with budgets.
• Strong interpersonal skills: ability to work with staff and a diverse public in an informative and friendly manner.
• Excellent organizational skills and ability to work in a fast-paced environment with multiple priorities.

Technology Skills

• MS Word and Excel (basic).

Preferred Experience

• Spanish proficiency.

About the Hispanic Society Museum & Library

The Hispanic Society Museum & Library was founded in New York City in 1904 by Archer M. Huntington with the purpose of advancing the study and appreciation of the art, literature, and culture of Spain, Portugal, Latin America, and the Philippines. Today, the museum and library collections from antiquity through the early 20th century are widely recognized as the most comprehensive in scope and quality outside of Spain. Museum highlights include numerous masterworks by El Greco, Velázquez, Goya, and Sorolla; sculpture by Pedro de Mena and Luisa Roldán;

Latin American paintings by Vázquez, López de Arteaga, Rodríguez Juárez, Arrieta and Campeche; as well as masterpieces in all areas of the decorative arts.

EEO Statement

The HSM&L is an equal opportunity employer. The HSM&L does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment