Operations Associate (Part-Time)

Job Description

Youth Represent is seeking a highly organized and proactive Part-Time Operations Associate to support our daily operations and ensure a well-functioning workplace. This role is an excellent opportunity for someone with strong administrative and operational skills to contribute to a mission-driven organization. The Operations Associate will report directly to the Chief of Staff.

Organization Overview

Youth Represent is dedicated to improving the lives of young people aged 16-26 affected by the criminal legal system through a community-lawyering model that combines direct legal representation, social work support, systemic litigation, youth leadership development, and advocacy for systematic reform. With a current staff of 17 we partner with more than 20 community organizations across New York to offer on-site legal services to youth participants, teach youth strategies to safely and effectively exercise their legal rights, and advance their policy agenda. We are committed to supporting and working alongside those who are disproportionately impacted by the criminal legal system, specifically Black youth, youth of color, immigrants, LGBTQ and GNC youth. Our primary legal practice areas include: employment, criminal defense, education, criminal record law, name change and gender marker change support, and housing.

Overview of the Position

Reporting to the Chief of Staff, the Operations Associate will play a vital role in maintaining office operations, managing technology systems, coordinating staff wellness initiatives, and ensuring the smooth day-to-day functioning of the organization. This position is ideal for someone with experience in office administration, vendor management, and technology support.

Key Responsibilities

• HR and Staff Support: Assist with staff wellness initiatives and all-staff event planning.
• Operations: Track and order office supplies, troubleshoot printer issues, manage PPE supplies, and handle vendor management.
• Building Management: Communicate with building staff for repairs and oversee physical office maintenance.
• Technology Access and Maintenance: Manage and maintain tech systems (Slack, Dropbox, Gmail, Salesforce), troubleshoot hardware issues (phones, laptops, projectors), perform software updates, and manage the Dropbox file system.

Ideal Candidate Profile

• Proven 5-7 years experience in office administration, operations, or a related field.
• Strong organizational skills and attention to detail.
• Proficiency in managing technology systems and troubleshooting hardware.
• Excellent communication and problem-solving abilities.
• Ability to work both collaboratively and independently and to adhere to deadlines
• Commitment to the mission and values of Youth Represent.

Compensation: $32,000 - $34,000, commensurate with relevant experience.

Time Commitment: 20-25 hours per week, with two days required in-office.

Location: New York, New York. This position requires a hybrid schedule with in-office presence two days per week.

This position is a member of the Association of Legal Aid Attorneys-UAW Local 2325.

How to Apply: Interested applicants should upload their cover letter and resume in the section below. Applications will be reviewed on a rolling basis with a priority deadline of Mar 17, 2025.

In lieu of a standard cover letter, please answer the following three questions (in fewer than 200 words each):

1. Describe your experience in office administration and operations. What key skills and experiences make you a strong fit for the Operations Associate role at Youth Represent?
2. How have you successfully managed technology systems and troubleshooting in a previous role? Provide specific examples.
3. What excites you about contributing to the mission and daily operations of a nonprofit organization, and how do you see your role supporting our team?

Applications without a resume and document that directly addresses the above three questions will not be considered.

Youth Represent is an equal opportunity employer and is cultivating a truly equitable and anti-oppressive workplace that embraces staff with a diversity of backgrounds, identities and experiences. We particularly encourage applicants from marginalized communities, including those who identify as Black, Indigenous, people of color, queer, transgender, gender nonconforming, isabled, and those directly impacted by the differing legal systems. We value lived as well as professional experience. We acknowledge the ways in which systemic oppression and injustice can undermine access to professional opportunities and are committed to conducting a hiring process that is equitable and accessible to all.