Part-Time Office Manager

Conservation Voters of South Carolina (CVSC) is the political voice of South Carolina's environmental community. CVSC is a bipartisan, non-profit organization that, along with its sister organization, the CVSC PAC, passes laws that protect our environment, elects pro-conservation candidates, and holds elected officials accountable. The CVSC Education Fund also works to educate and engage South Carolinians "to protect the South Carolina we love." We fight for our air, land, and water through bipartisan and pragmatic political action.

Location: This position is based in Columbia, South Carolina. The position offers flexibility but does require regular office presence. The position is expected to require 20 hours a week on average but may approach 30 hours a week on occasion.

Specific Responsibilities:

Accounts Payable & Receivable – 50%

• Process outgoing payments, ensuring accuracy and timely execution of all financial transactions by managing the accounts payable function through Bill.com AP&AR, including uploading and processing invoices for approval and initiating payment for approved invoices.
• Track and manage accounts receivable through Bill.com AP&AR and other tracking functions, ensuring proper invoicing and follow-up on outstanding payments.
• Ensure proper documentation and approvals for credit card charges and employee reimbursements as part of the monthly credit processing process using Bill.com Spend and Expense.
• Maintain a running log of receivables and payables to ensure an accurate snapshot of financial status.
• Work closely with the SVP of Development & Operations to prepare financial reports and assist in budget monitoring.
• Ensure compliance with all internal financial policies and procedures.

Administrative Support for the President – 30%

• Provide administrative support to the President, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Manage communications on behalf of the President, including drafting emails and assisting with internal and external correspondence.
• Assist with tracking follow-up actions and deadlines, ensuring the President's tasks and priorities are on schedule.

Administrative Support for Development Team – 10%

• Support the development team with administrative support, including gift processing, entry, and acknowledgment.

Office Management – 10%

• Ensure the office environment remains organized, efficient, and well-equipped.
• Manage office supplies, equipment, and vendor relationships to maintain a smooth operational flow.
• Maintain up-to-date filing systems (physical and digital), ensuring compliance with CVSC's internal protocols.

Work environment: CVSC is a mission-driven organization whose staff are deeply passionate about advancing environmental policy in a just and equitable way. We are seeking another effective, productive, enjoyable and highly ethical member of the team who will take responsibility and leadership in implementing assigned tasks.

Terms of employment: The position is part-time, contingent on continued funding (grants and individual donations). This includes a 20-30-hour work week.

CVSC is an Equal Opportunity Employer committed to a racially just, equitable, and inclusive workplace.

Salary/Benefits: This part-time position will pay $20-$25 per hour, depending on background and experience. As a part-time role, this position is not eligible for health, dental, disability, paid time off, or retirement benefits. A paid holiday schedule and monthly cell phone stipend are provided for this role.

Please note that as a 501(c)(4) non-profit organization, CVSC employees are not eligible to participate in the Federal Public Service Loan Forgiveness Program.

Application Instructions: Please submit your resume and a cover letter that addresses how your expertise matches the job description and why you want to work to protect the air, land, and water of South Carolina through CVSC's hiring system at cvsc.org/careers. The position will remain open until filled.