Executive Office - Project Manager

City of Boston Residency Required

Mission Statement

The mission of the Boston Public Health Commission (BPHC) is to work in partnership with communities to protect and promote the health and well-being of all Boston residents, especially those impacted by racism and systemic inequities. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of anti-racism and advance racial equity and justice through each of our bureaus, programs, and offices.

Job Description

The Executive Office (EO) of the Boston Public Health Commission is the leadership and administrative hub of Boston's public health department, overseeing policy development, program implementation, communications, stakeholder development, and resource allocation to protect and promote the health and well-being of Boston residents. High-priority initiatives include the Live Long and Well population health equity agenda, strategic planning efforts, and emerging public health needs. The EO includes the Commissioner of Public Health, Deputy Commissioners, Director of Administration and Finance, Chief of Staff, and others. BPHC's 2024- 2027 Strategic Plan identifies critical objectives to fulfill BPHC's mission and support organizational growth: workforce and infrastructure; equity and anti-racism; data and innovation; and community engagement and partnerships.

POSITION DESCRIPTION:

The Project Manager reports to the Chief of Staff and supports the Executive Office on a variety of projects, both external and internal facing. Projects they may support include the Live Long and Well Population Health Equity Initiative, response efforts for emerging public health threats, development of policies and practices, internal communications, and more. The Project Manager will work directly with members of BPHC's Executive Office to support both the day-to-day operations of the EO and the long­term strategic direction of the Commission. An ideal candidate will have a desire to support BPHC's mission, enjoy working both independently and as part of a team, and thrive in roles with multiple tasks and deadlines in a large office environment interacting with different team members.

DUTIES:

• Project manage key Executive Office priorities, utilizing project management tools and maintaining accurate and up-to-date records of project progress.
• Provide guidance and additional support for staff and teams that are working on EO priorities.
• Collaborate effectively with staff across BPHC, other city departments, and external organizations to execute key deliverables.
• Organize regular staff meetings, including Senior Leadership Team, Program Directors, All Staff, and Program Spotlights.
• Manage constituent relations for the EO, including managing the main BPHC email in box with support from other administrative staff.
• Draft and produce memos, presentations, reports, flyers, policies, and other forms of communication.
• Support internal communications to BPHC staff including through staff-wide emails, the intranet, and other methods.
• Establish and maintain effective working relationships that value diverse experiences and perspectives.
• Support strategic plan monitoring and implementation.
• Work in a confidential capacity with members of the Executive Office.
• Manage and implement special time-limited projects.
• Support meetings through planning, notetaking, making presentations, and facilitation.
• Work to help BPHC become an antiracist organization by meeting or exceeding the standards set by the BPHC Anti-Racism Policy.
• Perform other duties as required.

Minimum Qualifications

• Master's degree in public health/public policy/health sciences or related degree, plus 3-5 years of experience (or bachelor's degree with 5+ years of experience).
• Commitment to the promotion of health equity, inclusion, and diversity within BPHC and the community.
• Knowledge of or willingness to learn about the role of public health in addressing racism, the social determinants of health, and inequities in health outcomes as well as strategies to advance racial justice and health equity.
• Experience with project management principles and tools, including project management platforms.
• Experience managing projects with flexible time line and iterative deliverables.
• Self-directed with ability to work in a fast-paced environment and manage multiple priorities simultaneously, including time-sensitive requests.
• Exceptional communication skills (written and oral) and attention to detail.
• Demonstrated leadership and interpersonal skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Demonstrated ability to work independently.
• Skill with Windows Office Package (Word, PowerPoint, Excel, Outlook, etc.) and ability to learn new software applications and technology.

Shift

35 hours/week; 9:00 am - 5:00 pm

Pay Range

$75,000-$85,000