Pre-College Administrative Apprentice, Prep Division

Department: Preparatory Division (Music Advancement Program & Pre-College)

Reports To: Director of Professional Apprentice Program, Dean and Director of Preparatory Division, Pre-College Director of Performance Activities, Pre-College Director of Admissions and Academic Affairs

Exempt or Non-Exempt: Non-Exempt

Description:

This is a full-time position. The apprentice assists with various aspects of the day-to-day operations of the Pre-College Program. The apprentice has exposure to key elements of performance and academic activities, including ensemble management, admissions, juries, and concert production, and provides general office support. This position works with students ages 8-18. Duties in the Music Advancement Program may be assigned as needed.

The salary is $17.39 per hour or a contracted amount of $27,824 for the school year.

About the Professional Apprentice Program: This program provides immersive training for emerging performing arts technicians and administrators, addressing the need for practical training in the field. For over four decades, it has prepared recent graduates, early-career professionals, and individuals undergoing career transitions for employment in the cultural sector. This is achieved through hands-on experience, professional development, and networking and mentorship opportunities.

Details can be found on the Juilliard Website's Professional Apprentice Program Page.

Working at Juilliard:

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Role Responsibilities:

Performance Activities

• Ensemble Management: Work with staff, conductors, musicians, and work-study teams to support rehearsals and performances. Duties may include creation of set-up memos, announcing rehearsal start and end times, recording attendance, and supporting librarians, and approving orchestra mentor timecards, as well as various communications related to marketing and production of ensemble performances
• Placement Auditions: Work with staff and conductors to organize and execute ensemble placement auditions. Duties may include compiling and communicating repertoire, scheduling audition times and staff support, and distributing audition recordings to panelists
• Course Content and Grading: Under the direction of conductors and Pre-College staff, maintain course content for ensemble classes on Canvas learning management system and track issues or infractions affecting a student’s ensemble grade

Admissions, Academic Affairs, and General Office Support

• Assist in the planning and execution of auditions, admissions, and juries, including hiring pianists and responding to admissions inquiries.
• Track student absences and communicate attendance issues to students, parents, faculty, and administrators.
• Assist in the hiring and managing of college student work-studies.
• Maintain digital student records, update information on MyJuilliard, and manage digital media content.
• Provide general office support, including coordinating office supply needs, submitting copy requests, and completing visitor registration.

Minimum Requirements:

• Bachelor’s Degree, or related professional experience and transferable skills, or a combination of both.
• Background in music performance, education, or artistic administration.
• Knowledge of orchestral repertoire.
• Ability to work a Tuesday through Saturday schedule.
• Excellent written and verbal communication and organizational skills.
• Strong computer skills including Microsoft Outlook, Word, and Excel.

Preferred Background:

• Administrative and ensemble management experience.
• Experience and interest in working with musicians ages 8-18.

Benefits:

• All Juilliard performances are free to Juilliard employees.
• Discounts on day-of tickets to partner organizations at the Lincoln Center campus.
• Tuition-free Extension classes. Feel free to browse available courses here.
• Generous paid time off, including personal leave, sick leave, and scheduled school holidays.
• A culture of excellence, best practice, and employee engagement with like-minded colleagues.

Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.