Human Resources (HR) Coordinator

TITLE: Human Resources (HR) Coordinator

DEPARTMENT: Administration

REPORTS TO: HR Manager

COMPENSATION: $23-$25/per hour

FLSA: Non-Exempt

HOURS: Full time, 40 hours per week

START DATE: ASAP

Heart of Los Angeles helps young people overcome barriers through exceptional, free, integrated programs and personalized guidance in a trusted, nurturing environment.

Heart of LA’s Core Values: Respect, Responsibility, Positive Communication, Support and Inclusion

JOB SUMMARY

At Heart of LA, we believe that strong employee relations and support are essential to the success we achieve with the students we serve. As a key driver of our mission, our HR team plays a vital role in fostering a positive and effective work environment. This is an exciting opportunity for a passionate and dedicated HR professional to join our team and leverage their expertise to support the HR operations of a growing social justice organization.

We are seeking a Human Resources (HR) Coordinator to support a variety of HR administrative functions. Under the supervision of the HR Manager, the ideal candidate is detail-oriented, highly organized, and has a strong understanding of payroll and HR administration. They have experience working with payroll software, demonstrate exceptional accuracy in data entry, and effectively manage multiple deadlines.

This individual possesses a solid understanding of payroll tax laws, compliance, and reporting requirements while maintaining confidentiality and data integrity. They are an excellent communicator, capable of addressing employee inquiries professionally and promptly, and have strong problem-solving skills to resolve payroll discrepancies efficiently. A proactive learner, the ideal candidate stays up to date with industry best practices, legal requirements, and technological advancements, they will be able to work, collaboratively or independently, in an efficient manner to continuously enhance HR operations.

ESSENTIAL DUTIES & RESPONSIBILITIES

Payroll Processing and Administration:

• Review time and attendance records (timesheets) on a daily basis and resolve any payroll discrepancies, including punch requests, throughout the pay period.
• Prepare accurate and compliant semi-monthly payroll for final approval, guaranteeing correct employee compensation.
• Calculate and process wage adjustments, bonuses, and overtime pay as directed by supervisor.
• Ensure compliance with all payroll-related regulations and company policies including applicable state and federal laws and regulations, with a focus on California-specific requirements.
• Ensure staff and management comply with time tracking procedures, such as live punches and 100% time card approvals by staff and supervisors.
• Maintain payroll records, including tax documents, garnishments, payroll adjustments, and direct deposit information.
• Develop and implement strategies for efficient payroll management.
• Have knowledge of labor laws, including FLSA, IRS regulations, and other state/federal guideline requirements related to payroll processing.
• Assist with the year-end process, including W-2 forms, and other payroll related tax documents.
• Stay updated on payroll legislations and ensure organizational policies are in alignment with current regulations.
• Reconcile payroll records, and tax withholdings.
• Perform regular monthly audits of payroll data and records to ensure accuracy and compliance in collaboration with HR Manager and Director of Finance and Operations.

Employee Communication and Support:

• Serve as the point of contact for payroll database and pay check inquiries from employees, such as: resetting employee access to HRIS platform; resolving payroll discrepancies promptly; ensuring interactions are helpful, positive and authentic.
• Assist with conducting employee training on payroll and other relevant policies as needed.
• Collaborate with finance, and other departments to ensure HR data integrity and compliance.
• Support with personnel transactions such as reference checks, hiring, promotions, transfers, performance reviews, and terminations, and employee statistics for government and insurance reporting.
• Support with onboarding and offboarding, ensuring overall compliance.
• Participates in staff meetings and attends other meetings, such as seminars, trainings and organizational HR studies.
• Supports staff goodwill functions and holidays; leads birthday and anniversary celebrations, and supports annual holiday party execution, etc.

Miscellaneous

• Other relevant departmental duties as assigned.

QUALIFICATIONS, TRAITS AND CHARACTERISTICS DESIRED

• Bachelor's degree in related field or equivalent experience required.
• Minimum of 2-3 years of progressive experience in payroll preferred.
• Proficiency in HRIS database management and payroll processing, with experience with Paycom preferred.
• Exceptional attention to detail, ensuring accuracy and thoroughness in all aspects of work.
• Strong administrative and problem-solving abilities.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Drive, etc) and Microsoft Office Suite, especially Excel.
• Proficiency in collecting, structuring, analyzing, and reporting on HR data.
• Excellent communication skills, both written and verbal, to liaise with various stakeholders including, but not limited to, employees, management, and outside vendors.
• Ability to handle sensitive and confidential information with the utmost discretion.
• Ability to work effectively both independently and as a collaborative team player, engaging seamlessly with HR, finance, and other departments.
• Strong self-motivation and self-learning abilities.
• Innovative mindset, always eager to bring new ideas and creative solutions to challenges.
• Commitment to the organizational mission and sensitivity to the needs of underserved youth.
• Positive attitude and flexible mindset
• Ability to be a strong role model for staff and youth during all working hours and embody Heart of Los Angeles’ core operating values
• Must pass CA DOJ background check

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. The building environment does not provide air conditioning and heat in all areas. Outdoor work is expected in some cases.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

As an equal opportunity employer, Heart of LA values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace. We encourage people with a diverse range of backgrounds to apply. We do not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual orientation, veteran status, or any other legally protected characteristics.