Senior Administrator

Job Title: Senior Administrator

Organization: Global Exchange

Location: San Francisco, CA (Remote work possible)

Employment Type: Part-time, Exempt (60% time – 24 hours/week)

Compensation: Based on 60% FTE of $60,000 - $70,000

About Global Exchange

Global Exchange is a 36-year-old international human rights and social justice organization dedicated to promoting social, economic, and environmental justice worldwide. Our mission involves protecting workers, small farmers, vulnerable communities, and the natural environment. We raise frontline voices and foster people-to-people ties domestically and internationally, particularly in Mexico, Latin America, and regions impacted by U.S. policies and corporate interests. We are committed to becoming a bilingual organization to enhance our cross-border impact.

Position Summary

The Senior Administrator will play a pivotal role in managing complex projects that align with our social justice mission. This role requires a strategic thinker who can help prioritize project execution, assist in coordinating a small but dedicated team, and ensure compliance with all legal and administrative requirements.

The ideal candidate will have experience in nonprofit administration, a deep understanding of social justice issues, and the ability to navigate the challenges of a small, resourceful organization. The Senior Administrator reports to Global Exchange’s three Co-Executive Directors.

Excellent communication skills, flexibility, and attention to detail are essential.

Key Responsibilities:

Project Management

• Coordinate the planning, execution, and completion of projects that advance our mission and social justice goals.
• Coordinate across departments to ensure seamless project implementation.
• Monitor project progress, budget, and timeline; communicate with directors about adjustments as needed to meet goals.
• Facilitate and ensure communication among team members, stakeholders, and partners.
• Communicate regularly with contract staff and stakeholders regarding invoicing and reporting.
• Communicate regularly with approximately 10 Fiscally Sponsored Projects (FSP) leads and support administrative staff regarding documentation and grants.

Team Leadership

• Help foster a collaborative and motivated work environment.
• Document responsibilities and ensure team members are equipped to meet their objectives.
• Create processes to provide regular feedback, direction, agreement, and accountability.

Administrative Oversight

• Manage day-to-day administrative tasks, including budgets, reporting, and compliance.
• Support grant application processes and reporting in coordination with the Development Director.
• Track and report on organizational lobbying activities.

Legal Oversight

• Engage legal counsel when needed to ensure all projects and initiatives are legally sound.
• Review contracts, agreements, and other legal documents to protect the organization's interests.
• Ensure compliance with labor laws, nonprofit regulations, and other relevant legal standards.

Strategic Planning

• Collaborate with Co-Directors on long-term strategic planning and resource allocation.
• Identify growth opportunities, partnerships, and innovative approaches in social justice work.

Qualifications

• Experience in nonprofit management, public administration, social justice, or a related field; must also be willing to take on mundane record-keeping tasks.
• Minimum of 2–5 years of experience in project management or administration within a nonprofit or social justice setting.
• Strong understanding of social justice issues and commitment to the organization’s mission.
• Experience with legal and administrative oversight in a nonprofit context.
• Proven ability to manage complex projects, including budget oversight and team coordination.
• Excellent communication, leadership, and organizational skills.
• Ability to work independently and track multiple tasks.
• Familiarity with grant writing, major donor cultivation, and reporting is a plus.
• Proficiency and comfort in a primarily internet-based communication and meeting environment.
• Spanish-language proficiency is a plus.

Benefits

• Health insurance
• 403(b) annuity options for retirement
• Vacation and holiday pay
• Work-related travel and professional development opportunities

How to Apply

Please submit your resume, cover letter, and three references to Jobs@globalexchange.org with the subject line:

"YOUR NAME – Senior Administrator Application."