Administrative Assistant/ Administrative Coordinator- Bilingual Spanish

Administrative Assistant/ Administrative Coordinator- Bilingual Spanish

ESSENTIAL FUNCTIONS:

• Supports all staff in assigned project-based work for the designated division.
• Prepare, create, process and track invoices, ensuring proper coding and approval for submission.
• Prepare & package training/meetings/implementation materials for departmental events as needed.
• Makes travel arrangements including conference registrations, and lodging as required for the department.
• The Administrative Assistant/ Administrative Coordinator will also process orders for weekly advertisements and ensure proper execution of sales contracts in coordination with the team.
• Creates and modifies documents and spreadsheets using Microsoft Office & other tools.
• Maintains hard copies and electronic filing systems.
• Researches and obtains quotes for approval, and purchases supplies for the department.
• Process & inventory materials requested by staff.
• Responsible for set-up and coordination of departmental meetings, including minutes.
• Other administrative duties as assigned.

QUALIFICATIONS:

• Associates degree from an accredited college or university. Bachelor's degree preferred.
• Must have at least two years of experience.
• Excellent email communication and organization is a must.
• Experience with Microsoft Office, excel, including Teams and telephone protocol.
• Spanish and English language written and verbal proficiency