Operations Coordinator (Part-Time)

Job Summary:

Games for Change seeks a candidate to fill the role of Part-Time Operations Coordinator. The Operations Coordinator will perform assigned duties within finance, administration, and operations functions. This role will report to the Sr. Director of Operations and HR.

This role is a hybrid position. Most duties can be performed remotely, but this role does require commuting to our NYC-based office or storage unit, up to a few times per month, and attendance at our NYC-based events.

Duties/Responsibilities:

• Reviews accounts payable invoices, confirms vendor data, and confirms correct accounting codes were used. Answers vendor questions by researching accounts.
• Enters vendor information into accounting software system; verifies that invoice information is entered correctly.
• Issues payments to vendors as approved.
• Ensures timely submission of payroll and associated recordkeeping.
• Performs general bookkeeping work, which may include assisting the accounting team with monthly close reports, reporting on cash flow, following up with employees to complete finance-related tasks.
• Assist with office-related tasks, i.e., generating shipping labels, managing storage unit inventory, generating billing documents, telephone services, contract signatures, accounts management.
• Assist team with technology access requests, grant report deadlines, and other operational needs as they arise.
• Maintains records, documentation, and files.
• Performs other duties as assigned.

Required Skills/Abilities:

• Basic understanding of bookkeeping practices and procedures.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to follow verbal and written instructions.
• Experience with accounting or expense management software.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Basic understanding of how to operate standard business equipment.
• Proficient with Google and Microsoft Office Suite.

Education and Experience:

• Associate’s degree or equivalent required, with some bookkeeping coursework.
• One year of related experience required.