Commercial Building Superintendent

The Commercial Building Superintendent is responsible for all maintenance and janitorial services at the Coalition for the Homeless’ operational headquarters on Fulton Street, including the maintenance of building systems and equipment and ensuring that the needs of Coalition staff and clients are being met as they pertain to the building facilities. The Commercial Building Superintendent ensures that all building structures, systems and equipment are consistently maintained to provide a safe, secure, and sanitary environment for all staff, tenants, and visitors. The Commercial Building Superintendent provides basic carpentry, plumbing, electrical and other repair services to ensure that the building is in good repair and well-maintained. The Commercial Building Superintendent is the onsite building manager responsible for the proper operation, maintenance of all building systems and equipment, including heating systems and boilers, and serves as an in-house technical expert. The Commercial Building Superintendent oversees janitorial staff, and is responsible for ensuring all areas inside and outside the building are always clean and well-maintained. In addition, the Commercial Building Superintendent serves as the primary point of contact for all Coalition staff on matters pertaining to building operations and maintenance.

The Commercial Building Superintendent, as assigned by the Manager of Operations and/or Director of Operations & Technology, is responsible for ensuring that janitorial and facility maintenance tasks are completed by maintenance staff efficiently and effectively and on a regular schedule, and coordinates thesupply and maintenance inventory, monitors building equipment including HVAC systems and boilers, and is responsible for general building repairs. The Commercial Building Superintendent performs job duties consistent with the mission and goals of the Coalition for the Homeless, and ensures compliance, at the direction of Management, with all relevant government contracts and regulatory laws, rules, and regulations.

The schedule for this role will be Monday-Friday, 8am-4pm.

DUTIES & RESPONSIBILITIES

The Commercial Building Superintendent is expected to:

1. Supervise maintenance staff and ensure performance of general building maintenance duties including: cleaning of all offices and restrooms, trash disposal, glass cleaning, metal surface cleaning of bathrooms and elevators, dust mopping and wet mopping, carpet shampooing, floor stripping, waxing and buffing;
2. Responsible for maintaining building systems and exterior for safety and cleanliness, including: roof, façade, mechanical room, boiler room, and basement;
3. Responsible for sidewalk outside the building, including cleaning, washing, and trash and snow removal;
4. Coordinate trash and recycling pickups with sanitation companies;
5. Responsible for basic building repairs to include: plumbing, electrical, sheet rock, plastering, and painting;
6. Maintain an up-to-date inventory of all maintenance-related supplies and equipment, and maintain adequate stock and timely reorders of supplies within agreed-upon budget;
7. Maintain the building in such a manner as to prevent issuance of violations by any City agency (DOB, FDNY, Sanitation, DOH, etc.) due to building conditions, trash, ice or snow accumulation, etc.;
8. Consistently maintain appropriate and professional conduct and interactions with clients, Coalition staff, vendors, visitors others;
9. On a regular and consistent basis, ensure that janitorial services are provided throughout the building, including sweeping, mopping, waxing, vacuuming, dusting/polishing, including but not limited to, office and bathroom cleaning, and trash disposal;
10. Develop, implement, and evaluate a Preventative Maintenance Program for building and equipment including, but not limited to, boiler/heating units, exhaust fans, hot water heaters, sprinkler/fire alarm systems;
11. Determine method and source of repairs required and assist in developing bid specification documents for work to be performed by contractors;
12. Assist Management in determining the cost-benefit of contract versus in-house maintenance, including cost estimates for all such work, and prioritize maintenance projects;
13. Serve as primary agency contact onsite with maintenance and service contractors, including an evaluation of the stated needs and work the contractors propose to perform, as well as, supervise all contractors engaged in installation, repair, operation, testing and/or maintenance of building systems and equipment;
14. Supervise and perform preventive maintenance duties as authorized for building systems and equipment, to include boilers, HVAC AC units, hot water heater and valves;
15. Conduct routine inspections of the entire building, including systems and equipment, and recommend method and/or source of repair as necessary and assigned;
16. Exercise work safety procedures including handling of hazardous materials/wastes and compliance with safety codes and regulations;
17. Assist Fire and Life Safety Director with inspections of fire alarm and other safety/security equipment and perform maintenance as required. Assist with periodic fire drills;
18. Provide occasional coverage at Coalition’s two residential properties, Bridge Coalition and Coalition Houses, when needed and as instructed;
19. Maintain and record important documentation, such as inspections, service plans, log books, weekly reports and/or service summaries such as, cooling tower testing and sidewalk shed inspections;
20. Work collaboratively with Security staff to ensure safety in and throughout the building, as needed;
21. Attend regular supervision with the Director of Operations & Technology or Manager of Operations or designee;
22. Attend Administration staff and other meetings;
23. Perform other duties as may be assigned by the Director of Operations & Technology, Manager of Operations or designee.
24. Remain on-call to respond to afterhours or weekend emergencies

Requirements

• High school diploma or GED required; AA/AS or certificates in building systems maintenance preferred
• At least three years related experience in commercial and/or residential maintenance to include janitorial services and maintenance repairs, with at least two years supervisory experience required
• Experience monitoring commercial HVAC systems, building fire panels, and alarm systems required
• Ability to demonstrate knowledge of basic plumbing, electrical, sheet rock, plastering, painting and mechanical repairs
• Knowledge of Occupational Safety and Health Act (OSHA) required
• Fire and Life Safety Director (FLSD) Certificate of Fitness (F-89) required within six (6) months of hire
• Expected to be on-call to respond to afterhours or weekend emergencies as needed, at any of the Coalition’s three main properties in Manhattan

REPORTS TO: Manager of Operations and/or Director of Operations & Technology

(Work Conditions: While performing the duties of this job, the employee may occasionally work near moving mechanical parts and may be occasionally exposed to wet and/or humid conditions. The employee must frequently lift and/or move up to 50 pounds, and occasionally lift objects up to 75 pounds. The noise level in the work environment ranges from moderately quiet to moderately noisy depending on the task being performed.)