Director of Finance and Operations

Position Overview

The Director Finance and Operations is a senior management position, serving on VOC’s Leadership Team, to assure programmatic success, financial stability, and strategic positioning for the organization. This is a salaried, exempt position and reports to the CEO.

This position is a highly collaborative role in a small non-profit with an annual budget of $1.5 to $2 million and supports the areas of finance, business operations, budgeting, human resources, office administration, and IT. The position will be responsible for implementing and maintaining administrative and financial operations while providing leadership in the development and implementation of VOC’s strategic growth. This is a great role for someone with experience in finance and operations to become a part of a close-knit team and community that is mission driven.

Core Competencies

The following competencies are expected from all staff members at VOC:

• Communication: effective and timely communication, both orally and written
• Teamwork: works well with others, contributes to a positive team environment
• Service: provides exceptional service to customers, partners, volunteers, and donors
• Leadership: demonstrates leadership and decision-making abilities in the organization
• Initiative: assesses and initiates projects independently to help improve the organization
• Accountability: reliable and inspires trust in others
• Mission focused: commitment to engaging in practices that support the organization’s strategic plan

Responsibilities

Organizational Leadership

• Serves on the organization’s Leadership Team, which consists of all Director level positions
• Creates and implements financial strategies that ensure long-term organizational stability
• Coordinates the Finance Committee of the Board of Directors
• Identifies and addresses any potential Financial, HR, or Operational risks

Financial Management

• Manage and execute all accounting practices, including processing all transactions for accounts payable and accounts receivable, monthly reconciliation, payroll processing, and financial reporting as needed.
• Manage all of VOC’s financial processes or accounting through QuickBooks online software, spreadsheets, and existing systems.
• Present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grant accounting.
• Coordinate and lead the annual audit process, working with the Chief Executive Officer, acting as the main liaison with VOC’s external auditors, and communicating with the Finance Committee of the Board of Directors.
• Lead the annual budgeting and planning process with the Leadership Team; administer and review all financial plans and budgets; monitor progress and changes; and keep Leadership Team abreast of the organization’s financial status.
• Manage organizational cash flow and forecasting.
• Assist with the management and billing of government and other financial agreements associated with VOC programs, including producing the necessary supporting materials to invoice against all agreements.
• Ensure that all contracts for services and 3rd party vendors are complete, and that payment, billing and collection schedule is coordinated to maintain adequate cash flow.
• Complete & file annual charitable solicitation filings, reporting with the Secretary of State, and quarterly Sales Tax reports.
• Update and implement all necessary business policies and accounting practices; improve VOC’s overall financial management policy and procedure manual.

Human Resources

• Manage VOC’s human resources and administration, enhancing professional development, compensation, and benefits, and recruiting.
• Ensure VOC’s Handbook and policies are implemented and updated regularly.
• Manage the hiring and termination of all VOC staff, including adhering to legal requirements and documentation, and all related processes and directing staff involvement.
• Oversee the process of job description writing and ensure all job descriptions are current.
• Establish and manage comprehensive onboarding and training programs to educate new and existing employees regarding office equipment, tools, policies, and procedures.
• Maintain and update organizational policies, and manuals, such as the Employee Handbook, the Risk Management Manual, and Incident Forms, to ensure compliance and best practices.
• Secure and manage all staff benefits according to policies: health insurance, tracking PTO, sick time, retirement benefits, sabbatical, etc.
• Implement the latest HR guidance and effectively communicate it to staff using HR resources such as the Employers Council.
• Coordinate the Annual Review process for all staff and compile information.
• Conduct staff and volunteer background and MVR checks.

Operations

• Manage building facility operations at both our primary office in Washington Park and our Operations Center in Lakewood, CO
• Ensure routine building maintenance occurs to VOC or Denver Parks and Recreation’s standards including security cameras, door locks, and fire suppression systems.
• Oversee all IT operations, work as main contact with external IT support, and provide recommendations for system and product improvements, as needed.
• Maintain and update insurance liability, workers compensation and vehicle insurance requirements, including the annual review of policies.
• Supervise and manage an Administrative Assistant responsible for routine business administration, room rentals, art shows, special events and accounting activities.

Qualifications

This position is suited for a strategic, passionate, and advanced leader interested in nonprofit management, community engagement and conservation work. A successful applicant must have a minimum of 5 years of relevant professional experience (see list below), with the necessary skillset to motivate and lead a team of professionals in developing and maintaining dynamic and sustainable programs that support environmental stewardship while advancing VOC’s commitment to inclusion.

• Minimum of a bachelor’s degree
• Minimum 5 years of overall professional experience in a non-profit; ideally 5+ years of financial and HR management experience
• Demonstrated supervisory experience related to office and business management
• Experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area
• Knowledge of and experience with accounting and reporting software; specifically, QuickBooks or similar software
• Commitment to employee programs that maximize individual and organization goals including best practices in human resources activities
• A successful track record in setting priorities; keen analytical, organizational, and problem-solving skills which support and enable sound decision making
• Excellent communication and listening skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• A multitasker with the ability to wear many hats in a fast-paced environment
• Personal qualities of integrity, credibility, and dedication to the mission of VOC